Executive Assistant to the CEO

Danila Dilba Health Service; Darwin; Hybrid; AUD 89,000 - 97,000; Full time

Benefits offered by this job

6 weeks annual leave (pro‑rata)

End of year shutdown leave (5 days)

Salary packaging up to $15,990

Flexible hours

Career development and training

Job summary

Danila Dilba Health Service is seeking a highly organized Executive Assistant to the CEO to provide confidential, high-quality support to the CEO and Board. The role requires scheduling expertise, meeting-pack preparation, and strong communication with internal and external stakeholders.

Applicants should have formal business/administration qualification and at least 5 years' experience supporting executives, with advanced MS Office and board software proficiency.

Qualifications

• Formal qualification in business/administration or equivalent.
• Minimum 5 years' experience supporting high-level executives.
• Strong scheduling and calendar management.
• Excellent written and verbal communication with stakeholders.
• Advanced MS Office and board software proficiency.

Responsibilities

• Provide high-quality, confidential executive support to the CEO and the Board.
• Prepare meeting packs with agendas, board papers, minutes and actions.
• Maintain confidentiality and handle sensitive information ethically.
• Manage multiple priorities in a fast-paced executive environment.

Skills

Calendar management

Confidentiality

Communication

Time management

Problem solving

Attention to detail

Stakeholder engagement

Prioritization

Board support

Education

Business/Administration qualification

Tools

MS Word

Excel

PowerPoint

Diligent

Job description

Keen for a change of direction? Know someone who’s interested in joining our health service? Read on below to find out more about this career opportunity and share it around so that we can make DDHS even more deadly!

Key Information

• Position title: Executive Assistant to the CEO
• Duration: Full-Time, Fixed term 30 June 2028
• Base Salary: $88,643 – $97,425 per year as per Admin 5.1-5.4 Classification
• Application Close: 05 November 2026

This position is identified for an Aboriginal and/or Torres Strait Islander person and is intended to constitute a special measure under section 8 (1) of the Racial Discrimination Act 1975 (Cth), and section 57 of the Anti-Discrimination Act 1996 (NT)

About the Role:

Danila Dilba Health Services is seeking a Highly organised and proactive Executive Assistant to the CEO to join the Danila Dilba Health Services team.

The Executive Assistant to the CEO provides high-quality, confidential and timely executive support to the CEO and to the Board to achieve the strategic objectives of DDHS.

What You Need to Succeed

Formal qualification in business/administration and/or a minimum 5 years’ experience in providing comprehensive administrative support to high-level executives, including exceptional scheduling, calendar management and administration support.

• Demonstrated experience in executive and board meeting support including efficient and effective preparation of meeting packs (agendas, board papers, taking minutes, recording actions).
• Demonstrated ability to maintain a high level of confidentiality in handling sensitive information and a strong commitment to ethical conduct.
• Excellent written and verbal communication skills, with the ability to interact professionally and effectively with internal and external stakeholders.
• Highly organised, able to proactively identify challenges, solve problems independently, and make sound decisions in a fast-paced executive environment.
• Demonstrated high level attention to detail and commitment to accuracy, including the ability to manage multiple priorities while ensuring all documentation, communications, records, reports, and administrative processes are completed to a consistently high standard with minimal errors.
• Advanced computer literacy skills with advanced Microsoft Office Suite, particularly MS Word, Excel, and PowerPoint.

Proficiency in creating and implementing systematic processes.

• Experience in using board software packages such as Diligent or similar.

Want to talk this job through some more? For further information, please contact- Rob McPhee | Title: Chief Executive Officer | [phone].

• 6-weeks annual leave per annum (pro-rata)
• 5 days paid leave during our end of year shutdown period (on top of annual leave).
• Salary packaging of up to $15,990 per annum.
• Opportunity to work flexible hours.
• Career development and training opportunities

Danila Dilba Health Service is committed to protecting the rights of children in all areas where we work. Applicants are advised we will conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.

To work with DDHS you must hold, or be willing to obtain, a current police check, a valid NT working with children’s card, a current CPR certificate and full vaccination against COVID-19, or an exemption as listed on the Australian Immunisation Register (AIR).

Only those with full working rights will be considered for this position.

Employment with us is subject to:

• Willing to undergo a Police Check.
• Ability and willingness to obtain a Working with Children Clearance (Ochre Card).
• Current CPR certificate or the preparedness to gain one within 6 months of commencement.
• Fully vaccinated against COVID-19 or an exemption as listed on the Australian Immunisation Register (AIR) be submitted.
• Full rights to work in Australia.