Executive Assistant to MD & Exec Team - Strategic Support

Management and Training Corporation; Queensland; On-site; AUD 90,000 - 120,000; Full time

Job summary

Management and Training Corporation in Australia seeks an experienced Executive Assistant to support the MD and Executive Team. You will manage calendars, prepare board packs, and coordinate travel, while handling confidential information with discretion and professionalism.

Responsibilities include governance, minutes, reports, and ensuring alignment with strategic priorities across a multi-stakeholder environment. This role demands proactive communication and precise execution.

Qualifications

• Experience supporting a senior executive (CEO/MD level desirable).
• Experience in complex, multi-stakeholder environments such as government or regulated sectors.
• Ability to manage competing priorities and deadlines at an executive level.
• Excellent organisational and time management skills.
• High-level written and verbal communication skills, including preparation of executive-quality documents.

Responsibilities

• Manage complex and dynamic calendars, ensuring alignment to strategic priorities and critical business activities
• Coordinate and prepare meeting agendas, board and executive packs, briefing papers, and presentations
• Attend meetings, recording accurate minutes and tracking actions through to completion
• Draft high-quality correspondence, reports, and communications on behalf of executives
• Maintain forward planning schedules, including key organisational milestones, reporting cycles, and deliverables
• Support governance processes, including document control, approvals, and record management
• Act as a key point of contact for internal and external stakeholders on behalf of the MD and Executive Team
• Screen, prioritise and manage incoming correspondence, enquiries, and requests
• Coordinate travel, accommodation, and logistics for the MD and Executive Team
• Manage expenses, invoices, and procurement processes as required
• Identify opportunities to improve executive support processes, systems, and efficiencies
• Maintain organised and compliant electronic and hard-copy filing systems

Skills

Executive support

Calendar management

Stakeholder management

Travel coordination

Documentation & reporting

MS Office (Outlook/Word/PowerPoint/EX)

Discretion & confidentiality

Tools

MS Office Suite

Job description

Management and Training Corporation in Australia seeks an experienced Executive Assistant to support the MD and Executive Team. You will manage calendars, prepare board packs, and coordinate travel, while handling confidential information with discretion and professionalism.

Responsibilities include governance, minutes, reports, and ensuring alignment with strategic priorities across a multi-stakeholder environment. This role demands proactive communication and precise execution.