Executive Assistant

Management and Training Corporation; Queensland; On-site; AUD 90,000 - 120,000; Full time

Job summary

Management and Training Corporation in Australia seeks an experienced Executive Assistant to support the MD and Executive Team. You will manage calendars, prepare board packs, and coordinate travel, while handling confidential information with discretion and professionalism.

Responsibilities include governance, minutes, reports, and ensuring alignment with strategic priorities across a multi-stakeholder environment. This role demands proactive communication and precise execution.

Qualifications

• Experience supporting a senior executive (CEO/MD level desirable).
• Experience in complex, multi-stakeholder environments such as government or regulated sectors.
• Ability to manage competing priorities and deadlines at an executive level.
• Excellent organisational and time management skills.
• High-level written and verbal communication skills, including preparation of executive-quality documents.

Responsibilities

• Manage complex and dynamic calendars, ensuring alignment to strategic priorities and critical business activities
• Coordinate and prepare meeting agendas, board and executive packs, briefing papers, and presentations
• Attend meetings, recording accurate minutes and tracking actions through to completion
• Draft high-quality correspondence, reports, and communications on behalf of executives
• Maintain forward planning schedules, including key organisational milestones, reporting cycles, and deliverables
• Support governance processes, including document control, approvals, and record management
• Act as a key point of contact for internal and external stakeholders on behalf of the MD and Executive Team
• Screen, prioritise and manage incoming correspondence, enquiries, and requests
• Coordinate travel, accommodation, and logistics for the MD and Executive Team
• Manage expenses, invoices, and procurement processes as required
• Identify opportunities to improve executive support processes, systems, and efficiencies
• Maintain organised and compliant electronic and hard-copy filing systems

Skills

Executive support

Calendar management

Stakeholder management

Travel coordination

Documentation & reporting

MS Office (Outlook/Word/PowerPoint/EX)

Discretion & confidentiality

Tools

MS Office Suite

Job description

Management and Training Corporation – Springfield QLD

MTC is a global leader in the corrections, detentions training and education sectors operating Job Corps centres, correctional facilities, detention centres, prison and detention medical departments and workforce development sites worldwide.

Our Vision is to be a leader in social impact by transforming lives and strengthening communities and we are proud of the incredible work our +8,500 employees do providing support, giving hope and providing opportunities for a better life.

About the role:

• Manage complex and dynamic calendars, ensuring alignment to strategic priorities and critical business activities
• Coordinate and prepare meeting agendas, board and executive packs, briefing papers, and presentations
• Attend meetings as required, recording accurate minutes and tracking actions through to completion
• Draft high-quality correspondence, reports, and communications on behalf of executives
• Maintain forward planning schedules, including key organisational milestones, reporting cycles, and deliverables
• Support governance processes, including document control, approvals, and record management
• Act as a key point of contact for internal and external stakeholders on behalf of the MD and Executive Team
• Screen, prioritise and manage incoming correspondence, enquiries, and requests
• Coordinate travel, accommodation, and logistics for the MD and Executive Team
• Manage expenses, invoices, and procurement processes as required
• Identify opportunities to improve executive support processes, systems, and efficiencies
• Maintain organised and compliant electronic and hard-copy filing systems

Key requirements:

• Demonstrated experience supporting a senior executive (CEO/MD level highly desirable)
• Experience in complex, multi-stakeholder environments (e.g., government, regulated, or operational businesses)
• Proven ability to manage competing priorities and deadlines at an executive level
• Exceptional organisational and time management skills
• High-level written and verbal communication skills, including preparation of executive-quality documents
• Strong attention to detail and accuracy
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Ability to exercise discretion, confidentiality, and sound judgement
• Strong stakeholder engagement and interpersonal skills
• Ability to anticipate needs and operate proactively with minimal supervision
• Adaptable to changing and competing priorities, with an ability to work under pressure and meet deadlines

We promote a culture of Safety, Respect and Dignity. MTC instils the BIONIC (Believe It Or Not I Care) philosophy in all staff. BIONIC means promoting a caring culture for change based upon safety, respect, and dignity.

MTC’s BIONIC philosophy drives every interaction between employees and those detained at MTC facilities. This allows people in our care to feel heard, appreciated and treated with the utmost respect and in a culturally appropriate way. Our aim is to improve relationships and reduce stressors for people in our care.