Executive Assistant to Leaders | Remote & Flexible Hours

Optus; New South Wales; Hybrid; AUD 85,000 - 140,000; Full time

Benefits offered by this job

Flexible work arrangements

Employee discounts

On-site facilities

Parental leave

Learning & development

Wellbeing support

Job summary

Optus is seeking an Executive Assistant to provide high-level support to senior leaders, manage complex calendars, coordinate meetings and travel, and drive organisational effectiveness.

You will handle email prioritisation, prepare materials, and support team operations while maintaining discretion and attention to detail. The role offers a dynamic, hybrid work environment with opportunities for professional growth and collaboration.

Qualifications

• Significant experience supporting senior executives in a fast-paced corporate environment.
• Exceptional organisational skills with the ability to manage competing priorities and deadlines.
• Highly developed interpersonal, verbal and written communication skills.
• Strong attention to detail and a commitment to delivering high-quality work.
• Proven ability to maintain discretion and handle confidential information.

Responsibilities

• Providing high-level administrative and operational support to senior leadership team members, ensuring priorities are managed effectively.
• Managing complex diaries, coordinating internal and external meetings, and arranging meeting rooms, catering, agendas, and supporting materials.
• Supporting email management by prioritising communications, monitoring actions and ensuring timely responses to key requests.
• Coordinating domestic and international travel, accommodation, itineraries and approvals in line with company policies.
• Managing expense claims and administrative processes, ensuring compliance with relevant policies and deadlines.
• Building strong relationships across Optus and with external stakeholders to facilitate effective collaboration and communication.
• Producing high-quality presentations, reports, meeting papers and business documentation with accuracy and attention to detail.
• Supporting team operations through activities such as event coordination, onboarding, organisational chart maintenance, purchase order administration, compliance tracking and broader team administration.
• Acting as a trusted partner to leaders by proactively anticipating needs, identifying priorities and ensuring actions are completed in a timely manner.

Skills

Executive support

Calendar management

Stakeholder management

Attention to detail

Communication

MS Office

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Optus is seeking an Executive Assistant to provide high-level support to senior leaders, manage complex calendars, coordinate meetings and travel, and drive organisational effectiveness.

You will handle email prioritisation, prepare materials, and support team operations while maintaining discretion and attention to detail. The role offers a dynamic, hybrid work environment with opportunities for professional growth and collaboration.