Executive Assistant to Associate Director Clinical Operations (Control)

Southern NSW Local Health District; Barrack Heights; On-site; AUD 81,000 - 83,000; Part time

Job summary

NSW Ambulance is seeking an Executive Assistant to the Associate Director Clinical Operations (Control) for the Southern Control Centre in Barrack Heights. The role is permanent part-time (14 hours per week) with a salary range of $81,454.40 – $83,475.80 per year.

You will provide high-level administrative and systems support and help manage communications with staff and the community. The successful candidate will have strong word processing, spreadsheet and database skills, plus excellent

Qualifications

• Excellent word processing, spreadsheet and database skills.
• Ability to organise, track and manage correspondence, documents, records and data-files.
• High level oral and written communication with staff and the community.

Responsibilities

• Provide high level administrative, clerical, secretarial and systems support to the Associate Director Clinical Operations (Control).
• Support the Control Centre through records, data-file management and coordinating processes.
• Manage competing tasks with strong time management and independent work as needed.

Skills

Word processing

Spreadsheet skills

Database skills

Records management

Time management

Communication skills

Tools

Microsoft Office

CRM systems

Job description

Executive Assistant to Associate Director Clinical Operations (Control)

Join a collaborative and supportive team committed to excellence, and delivering outcomes that support frontline emergency services.

Make a difference behind the scenes by supporting leaders who help deliver critical ambulance services across the community.

Build a long-term career with one of NSW's largest and most respected healthcare organisations, with opportunities to develop your administrative capabilities.

Employment Type: Permanent Part-time (14 hours per week)
Salary Range: $81,454.40 - $83,475.80 per annum (Snr Admin Assist.Gde 2)
Location: Southern Control Centre, Barrack Heights
Closing Date: 11:59 PM, 20 September 2026

About the opportunity

This role provides high level administrative, clerical, secretarial and systems support to the Associate Director Clinical Operations (Control) and within the Control Centre, generally.

About you

To be successful, you will bring:

• Excellent word processing, spreadsheet and database skills and systems support experience.
• Ability to organise, track and manage correspondence, documents, records and data-files.
• High level oral and written communication skills and dealing with staff, corporate stakeholders and the general community.
• Strong time management skills and the ability to prioritise competing tasks.
• Ability to research, collect and analyse databases and information.
• Proven ability and flexibility to work independently and as a team member.
• General office management skills, including petty cash, record keeping, stores and stationery, and coordinating committee/meeting processes

Our Commitment

• NSW Ambulance is committed to achieving a diverse workforce that reflects the communities we serve. All are welcome to apply, including women, Aboriginal People, people from culturally diverse backgrounds, refugees, people of diverse genders and sexuality, and people living with a disability. We value the knowledge, skills, experiences, and perspectives thatall people bring to our organisation, patients, communities, and workforce.
• If you are an Aboriginal job applicant and wish to obtainmore information about applying for a role with NSW Ambulance, please contact our Aboriginal Workforce Engagement Coordinator via [e-mail] visit Stepping Up. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles within NSW Health - visit https://www.steppingup.health.nsw.gov.au/
• If you wish to discuss any changes to the process, you may need to presentyourbest self, including accessibility requirements; please contact the panel convenor or recruitment team for support at NSW Ambulance Corporate Recruitment Team via [e-mail].
• NSW Ambulanceis dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health's commitment to implementingthe Child Safe Standards.We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.