Executive Assistant - Rankin Park - Targeted

NSW Health; Newcastle; On-site; AUD 78,000 - 80,000; Full time

Benefits offered by this job

Monthly Allocated Days Off

4 weeks annual leave

Fitness Passport

Employee Assistance Program

Job summary

NSW Health is seeking an Executive Assistant to provide high‑level administrative support to the Head of Department within the Rehabilitation Medicine team at Rankin Park Centre.

You will manage calendars, coordinate appointments and meetings, and liaise with internal and external stakeholders to ensure smooth operations and accurate records. A proactive, independent worker who can prioritise competing tasks will thrive in this busy environment.

Qualifications

• High‑level administrative experience with executive support.
• Strong diary/calendar management and coordination skills.
• Demonstrated ability to liaise with internal and external stakeholders.

Responsibilities

• Provide high‑level administrative support to the Head of Department.
• Coordinate daily operations and manage the calendar and appointments.
• Liaise with internal departments and external stakeholders to organise meetings.
• Maintain accurate records and ensure timely completion of tasks.

Skills

Diary management

Administrative support

Communication

Time management

Job description

Hunter New England Local Health District

REQ698300

Join a supportive team and play a key role in keeping rehabilitation services running smoothly.

Employment Type

TemporaryFull Time until September 2027

Position Classification

Admin Officer Level 4

Remuneration

$78,183.85 - $79,973.57 per annum + super

Hours Per Week

38

Location

Rankin Park Centre | Awabakal Country

Requisition ID

REQ698300

Applications Close

Sunday, 25th October 2026

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

Where you'll be working:

Based at Rankin Park Centre, a subacute rehabilitation facility, you’ll provide essential administrative support to the Rehabilitation Medicine team, who deliver specialised rehabilitation services to inpatients and outpatients.

You’ll be joining a busy but rewarding environment where organisation, teamwork and attention to detail help support the delivery of quality patient care.

About the role:

As the Executive Assistant, you’ll provide high-level administrative support to the Head of Department, helping coordinate daily operations and ensuring the smooth running of the service.

A key focus of the role will be managing the Head of Department's calendar, coordinating appointments, meetings, research activities and international travel. You’ll also liaise with internal departments and external stakeholders to organise meetings and presentations.

You’ll work closely with the broader team to manage competing priorities, maintain accurate records and ensure administrative tasks are completed efficiently.

About you:

You’re an organised and proactive administrator who enjoys keeping things running smoothly in a busy environment. You bring a positive, can-do attitude and are confident managing competing priorities while maintaining a high level of accuracy and professionalism.

You’ll be able to work independently, use your initiative and collaborate effectively with a range of people. Strong diary management, communication and time management skills will be important to your success in this role.

How you'll be supported:

You’ll receive comprehensive onboarding and hands‑on training from experienced administrative staff within the General Medicine Unit, helping you build confidence with the systems and processes required for the role.

You’ll also have access to online learning through My Health Learning, training on hospital systems and ongoing support from a team committed to helping you succeed.

What we can offer you:

At Hunter New England Health , enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day. On top of this we also offer:

• Monthly Allocated Days Off (for full-time employees)
• 4 weeks annual leave (pro-rata for part time employees)
• Fitness Passport for health and well-being - discounted gym options for you and your family
• Employee Assistance Program (EAP) for staff and family members

Additional information:

An eligibility list will be created for future temporary full or part time vacancies.

To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.

We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below).

For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website

is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact [e-mail] for confidential support.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.