Executive Assistant & Project Officer - Academic Operations

GDG on Campus | University of Sydney; Sydney; On-site; AUD 107,000 - 116,000; Full time

Job summary

The University of Sydney invites applications for an Executive Assistant and Project Officer in the School of Chemical and Biomolecular Engineering at the Camperdown/Darlington campus. This continuing full-time role provides administrative, operational and project support to the Head of School and School Manager.

You will manage diaries, onboarding, project delivery, accreditation work, and stakeholder liaison, with on-site four days per week and one day remote.

Qualifications

• A tertiary qualification with some relevant work experience; and/or equivalent combination of relevant experience and training.
• Experience building strong working relationships with a range of stakeholders, including academic staff, professional staff, and external partners, and a commitment to providing high-quality support services
• Effective and tactful communication skills (both verbal and written) together with strong problem-solving skills and the ability to use initiative and exercise sound judgement, along with the ability to prioritise workload during busy periods
• Ability to work independently and as part of the team
• Excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes
• Superior computer skills, experience with Microsoft Office (in particular Excel and Powerpoint) together with experience operating with large, corporate-level database and information systems
• Familiarity with systems such as Workday, Campus Assist, Concur and PowerBi
• Experience delivering projects, preferably in a tertiary education environment.

Responsibilities

• Maintain the diary and reconcile expenses of the Head of School and School Manager
• Support the Head of School and School Manager in the day-to-day operation of the school including onboarding of new staff members
• Maintain a comprehensive understanding of the current challenges impacting the operation of the school and support raising and resolving them by liaising with the relevant PSU
• Support delivering a range of strategic and operational projects, such as school planning, events, compliance, external engagement, marketing materials, reporting, or internal process improvements
• Handle sensitive information with discretion and maintain confidentiality at all times
• Support the school committees and work with professional staff and academic roles to support CBE staff and students
• Support the Head of School and School Manager in delivering projects for the school
• Support the school with iChemE and Engineering Australia accreditation.

Skills

Tertiary qualification

Stakeholder management

Communication skills

Independent work

Time management

MS Office

PowerBi familiarity

Project delivery

Education

Bachelor's degree or equivalent

Tools

Workday

Campus Assist

Concur

PowerBi

Job description

The University of Sydney invites applications for an Executive Assistant and Project Officer in the School of Chemical and Biomolecular Engineering at the Camperdown/Darlington campus. This continuing full-time role provides administrative, operational and project support to the Head of School and School Manager.

You will manage diaries, onboarding, project delivery, accreditation work, and stakeholder liaison, with on-site four days per week and one day remote.