Executive Assistant & Project Coordinator (Contract)

Zenith Energy Australia; Western Australia; On-site; AUD 85,000 - 125,000; Part time

Job summary

Zenith Energy Australia is seeking an experienced Executive Assistant / Project Coordinator to support the Project Leadership Team on a major Decommissioning Program in Perth, Western Australia. The role requires exceptional organisation, discretion and the ability to manage calendars, travel and governance activities.

You will coordinate meetings with senior management, subcontractors and external stakeholders, prepare briefing materials, and help maintain project records and reporting to

Qualifications

• Previous EA/PA experience in a project-based environment.
• Experience supporting senior leaders and coordinating governance.
• Strong MS Office skills and document management.
• Ability to manage calendars, meetings and travel.

Responsibilities

• Provide high-level administrative support to Project Director and PM.
• Coordinate diaries, meetings and travel arrangements.
• Prepare agendas, briefing materials and meeting packs.
• Record minutes and track actions and decisions.
• Maintain project governance calendars and registers.
• Support project reporting and stakeholder communications.
• Assist onboarding/offboarding of project personnel.
• Liaise with subcontractors and external stakeholders.
• Ensure confidential information is handled discreetly.

Skills

Executive support

Meetings coordination

Documentation management

Stakeholder engagement

MS Office proficiency

Tools

MS Office

SharePoint

Teams

Job description

Zenith Energy Australia is seeking an experienced Executive Assistant / Project Coordinator to support the Project Leadership Team on a major Decommissioning Program in Perth, Western Australia. The role requires exceptional organisation, discretion and the ability to manage calendars, travel and governance activities.

You will coordinate meetings with senior management, subcontractors and external stakeholders, prepare briefing materials, and help maintain project records and reporting to