Executive Assistant - People & Culture

Macquarie Group; Sydney; Hybrid; AUD 110,000 - 170,000; Full time

Benefits offered by this job

Wellbeing leave

Bonus leave

Parental leave

Volunteer leave

Gender affirmation leave

Wellbeing program

Salary packaging options

Learning & development support

Hybrid & flexible working

Work from home equipment reimbursement

Job summary

Macquarie Group, Australia, seeks a Senior Executive Assistant to provide high-level support to two Global People & Culture Directors and the Head of Transformation. You will manage complex calendars, travel arrangements and team logistics across multiple regions while building strong relationships with stakeholders.

The role requires proven experience supporting senior executives in a global organisation, exceptional organisational and communication skills, discretion with confidential

Qualifications

• Experience supporting senior executives in a global organisation.
• Excellent organisational and time management skills.
• Strong communication and relationship-building abilities.
• Discretion and ability to handle confidential information.
• Experience coordinating travel, workshops and events.

Responsibilities

• Provide high-level support to two Global People & Culture Directors and leadership teams.
• Manage complex schedules, travel arrangements and team logistics across regions.
• Coordinate team activities, workshops and engagement initiatives.
• Liaise with stakeholders at all levels to translate business needs into practical outcomes.

Skills

Executive support

Schedule management

Stakeholder management

Time zone coordination

Communication skills

Discretion & confidentiality

Tools

Microsoft Copilot

Microsoft Office

Travel coordination

Event coordination

Job description

Our People & Culture team partners with the business to deliver strategic people solutions, operational support, data insights and digital transformation initiatives across Macquarie globally. Working within the Financial Management, People & Engagement Group, you'll join a collaborative team focused on creating positive people experiences and enabling business success through effective people and culture practices.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As a Senior Executive Assistant, you will provide high-level support to two Global People & Culture Directors, the Head of Transformation and their teams. You will manage complex schedules, travel arrangements and team logistics across multiple regions, while building strong relationships with stakeholders at all levels. In addition to executive support, you will play a key role in coordinating team activities, workshops and engagement initiatives, contributing to the effectiveness and success of the broader team.

What You Offer

• Proven experience supporting senior executives within a global organisation, with the ability to manage complex schedules, competing priorities and stakeholders across different time zones
• Excellent organisational, planning and time management skills, with the ability to work effectively in a fast-paced environment while maintaining a high level of accuracy and attention to detail
• Strong communication and relationship-building skills, with the confidence to engage professionally with stakeholders at all levels and translate business needs into practical outcomes
• A proactive, adaptable and solutions-focused approach, with sound judgement, discretion and the ability to handle sensitive and confidential information
• Advanced Microsoft Office skills, including Microsoft Copilot, together with experience coordinating complex travel arrangements, workshops, events and team engagement activities

What We Offer

Benefits

• 1 wellbeing leave day per year
• Up to 5 additional service bonus leave days per year
• Up to 20 weeks' paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks' paid leave for non-primary caregivers
• 2 days of paid volunteer leave and donation matching
• Up to 12 months' gender affirmation leave, including 6 weeks' paid leave
• Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
• Access to a wide range of salary packaging options
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Financial Management, People and Engagement

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie's businesses across key areas of people, strategy, communications and financial management. Comprising two pillars - Financial Management, and People and Engagement - it is responsible for managing the Group's financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie's reputation globally.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.