Executive Assistant & Officer — Strategic Exec Support

The Department of Parliamentary Services; Canberra; On-site; AUD 92,000 - 114,000; Full time

Benefits offered by this job

Free on-site parking

Free gym membership

Childcare (pending availability)

Dining facilities on site

Job summary

The Department of Parliamentary Services (DPS) is seeking a highly capable individual for two roles: Parliamentary Service Level 5 Executive Assistant and Parliamentary Service Level 6 Executive Officer in the Office of the First Assistant Secretary, FPSD. The appointee will support senior leadership with high-level administrative tasks and coordination across the division.

The successful candidate will hold a Baseline security clearance and demonstrate strong organisation, stakeholder

Qualifications

• Experience as an Executive Assistant or similar office management role is desirable.
• The successful applicant will be required to obtain and maintain a Baseline security clearance.
• Experience working as an Executive Officer is desirable.
• The successful applicant will be required to obtain and maintain a Baseline security clearance.

Responsibilities

• Provide high level administrative support directly to the First Assistant Secretary.
• Manage the First Assistant Secretary’s email inbox, calendar, appointments, and briefing requests.
• Draft correspondence and conduct research as needed.
• Coordinate meetings and provide secretariat support including agendas and minutes.
• Provide financial management support through basic procurement, travel, and invoicing.
• Manage office systems using Microsoft Office, PDMS and Content Manager 10.

Job description

The Department of Parliamentary Services (DPS) is seeking a highly capable individual for two roles: Parliamentary Service Level 5 Executive Assistant and Parliamentary Service Level 6 Executive Officer in the Office of the First Assistant Secretary, FPSD. The appointee will support senior leadership with high-level administrative tasks and coordination across the division.

The successful candidate will hold a Baseline security clearance and demonstrate strong organisation, stakeholder