Executive Assistant & Junior Sales Coordinator (Events)

Pro Light & Sound; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Pro Light & Sound, a leading Melbourne event production company, seeks an Executive Assistant & Junior Sales Coordinator to work with our Managing Director in Cheltenham. This hybrid role blends organised admin with the sales process from enquiry to delivery.

You'll triage emails, manage the calendar, attend site visits, follow up quotes, and help prepare client documents. If you’re proactive, client‑facing, and eager to grow in event production management, we'd love to hear from you.

Qualifications

• 2+ years in events, coordination, admin, or junior sales.
• Well-organised and proactive, able to chase tasks without being told.
• Able to juggle multiple tasks and keep priorities clear.
• Interested in a career in event production management.
• Confident engaging with clients via email, phone or on site.

Responsibilities

• Triage the director's emails and coordinate the calendar.
• Attend site visits and client meetings with the director.
• Support with new enquiries and keep jobs in the pipeline on track.
• Follow up on quotes and outstanding jobs, keeping clients and internal teams informed.
• Handle day-to-day admin and flag items needing the director's input.
• Help prepare proposals and client-facing documents.
• Act as a point of contact for clients and suppliers.
• As we grow, take on more production management and sales process.

Skills

Organizational skills

Client-facing

Proactive

Communication

Job description

Pro Light & Sound, a leading Melbourne event production company, seeks an Executive Assistant & Junior Sales Coordinator to work with our Managing Director in Cheltenham. This hybrid role blends organised admin with the sales process from enquiry to delivery.

You'll triage emails, manage the calendar, attend site visits, follow up quotes, and help prepare client documents. If you’re proactive, client‑facing, and eager to grow in event production management, we'd love to hear from you.