Executive Assistant II

Triwill Group; Sydney; Hybrid; AUD 90,000 - 140,000; Full time

Benefits offered by this job

New hire stock equity (RSUs)

Employee stock purchase plan

Career development opportunities

Mentor and buddy program

Inclusive workplace culture

Job summary

Datadog is seeking an Executive Assistant to support senior leaders in a fast-paced, hybrid environment. The role focuses on calendar management, travel coordination, expense reporting, and confidential administration across APJ offices, including Tokyo.

You will partner with the Executive Support Team on projects and events, ensuring smooth operations and high professional standards. The position requires discretion, exceptional organization, and the ability to multitask under pressure.

Qualifications

• 5+ years of executive support experience, including supporting multiple high-level leaders
• Strong time management and calendar coordination abilities
• Proven ability to manage confidential information with discretion

Responsibilities

• Maintain executive calendars and coordinate internal and external meetings
• Coordinate travel arrangements and expenses
• Act as gatekeeper between executives and stakeholders
• Prepare decks, reports and meeting materials
• Assist with special projects and events as needed

Skills

Executive support

Calendar management

Travel coordination

Gatekeeping

Confidentiality

Tools

Google Suite

Job description

At Datadog, Business Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Business Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work.

Datadog is looking for an Executive Assistant who thrives in a fast-paced, dynamic work environment to provide exemplary support for various high level executives located in our Tokyo Office and across other APJ offices.

This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Manager, Executive Support.

At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them.

What You'll Do:

• Maintain executive calendars, coordinate internal and external meetings, arrange calls, dinners, events, etc.
• Act as gatekeeper between executives and their stakeholders
• Collaborate with your executives stakeholders and understanding priorities within the business
• Maintain executives expense reports
• Coordinate travel arrangements - air/ground transportation (domestic and international)
• Inbox management (review and monitor emails on a daily basis)
• Manage/Support Quarterly All Hands Calls/Decks and Sales Reviews
• Attend weekly leadership meetings and record action items
• Arrange translation services
• Perform a wide variety of administrative and support duties on behalf of executives including managing time sensitive and confidential documents
• Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc.

Who You Are:

• 5 years of executive support experience including at least 3 years supporting multiple high-level leaders
• Tech-savvy with a strong interest in using technology to improve work efficiency
• Proficient in Google Suite
• Someone with high integrity who can maintain complete confidentiality on all business matters
• Even-tempered, kind and respectful; able to remain calm under pressure
• Able to communicate clearly and concisely in, both verbally and in writing
• Detailed-oriented with strong organizational and time-management skills
• A great multitasker and team player
• Comfortable working in a fast-paced, hyper-growth environment

Datadog values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That's okay. If you're passionate about technology and want to grow your skills, we encourage you to apply.

Benefits and Growth:

• Generous and competitive benefits package
• New hire stock equity (RSUs) and employee stock purchase plan
• Continuous career development and pathing opportunities
• Product training to develop an in-depth understanding of our product and space
• Best in breed onboarding
• Internal mentor and buddy program cross-departmentally
• Friendly and inclusive workplace culture

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with Datadog.

#LI-Hybrid

About Datadog:

Datadog is the leading observability and security platform for the AI era, providing businesses with unified visibility across the technology stack to manage complexity at scale. It brings applications, infrastructure, data, models, and security into one place, using AI to detect and resolve issues before they impact customers. Trusted globally by Fortune 500 companies and high-growth AI leaders, Datadog enables businesses to move faster with clarity and confidence. Learn more about #DatadogLife on Instagram, LinkedIn, and Datadog Learning Center.

Equal Opportunity at Datadog:

Datadog is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, and other characteristics protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Here are our Candidate Legal Notices for your reference.

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Any information you submit to Datadog as part of your application will be processed in accordance with Datadog’s Applicant and Candidate Privacy Notice. For information on our AI policy, please visit Interviewing at Datadog AI Guidelines.