Executive Assistant & Business Support Coordinator – Entry Level

NeuroPath Behavioral Services; City of Melbourne; On-site; AUD 45,000 - 60,000; Full time

Job summary

NeuroPath Behaviour Services seeks an entry-level Executive Assistant & Business Support Coordinator to support the Principal and administration team. You will gain hands-on experience across business administration, accounts, bookkeeping, social media, systems and operations.

It is a varied role with responsibilities across scheduling, invoicing, and basic payroll tasks. You will work closely with the Principal, manage delegated tasks, prepare documents, and assist with basic bookkeeping,

Qualifications

• Confidence driving as part of the role.
• Strong written and verbal communication.
• Ability to handle confidential information appropriately.
• Good organisational skills.
• Reliable and dependable.
• Strong attention to detail.
• Comfortable working with numbers.
• Learn new software quickly.
• Understand the importance of confidentiality.
• Adaptable to changing priorities.
• Ask questions when unsure.

Responsibilities

• Work closely with the Principal and assist with delegated business and administrative responsibilities.
• Manage and follow up delegated tasks.
• Prepare documents, spreadsheets and correspondence.
• Organise information for meetings and projects.
• Follow up outstanding actions.
• Assist the Principal with day-to-day business priorities.
• Research information when requested.
• Maintain task lists and help ensure deadlines are met.
• Assist with accounts payable and accounts receivable.
• Enter and check invoices.
• Follow up outstanding accounts.
• Record business expenses.
• Manage receipt management.
• Assist with basic bookkeeping.
• Support bank and transaction reconciliation.
• Prepare information for accountants and bookkeepers.
• Assist with payroll preparation and timesheet checking.
• Perform general business administration.
• Handle emails and correspondence.
• Manage filing and record management.
• Maintain internal systems.
• Follow up staff requests.
• Assist with calendars and scheduling.
• Coordinate business activities.
• Assist with Instagram and Facebook content.
• Create LinkedIn posts
• Design Canva graphics
• Take photos or short videos for business content
• Create simple reels and promotional material
• Update online business information
• Support recruitment and employer-branding content
• Travel between business locations
• Collect or deliver documents and resources
• Attend meetings
• Assist with business errands
• Visit community locations
• Support events or promotional activities
• Complete other reasonable delegated business tasks

Skills

Confident driver

Strong communication

Organisational skills

Attention to detail

Numerical literacy

Software literacy

Confidentiality

Education

Experience in administration/reception bookkeeping (advantage)

Tools

Xero

Canva

LinkedIn

Job description

Executive Assistant & Business Support Coordinator – Entry Level

This is an entry-level Executive Assistant & Business Support role within a growing allied health and behaviour support business. You will work closely with the Principal and administration team and gain hands-on experience across business administration, accounts, bookkeeping, social media, systems, operations and executive support. This is a varied position where no two days will necessarily look the same.

Key responsibilities

Work closely with the Principal and assist with delegated business and administrative responsibilities

Manage and follow up delegated tasks

Prepare documents, spreadsheets and correspondence

Organise information for meetings and projects

Follow up outstanding actions

Assist the Principal with day-to-day business priorities

Research information when requested

Maintain task lists and help ensure deadlines are met

Assist with small projects from beginning to completion

Liaise with team members on delegated matters

Assist with accounts payable and accounts receivable

Enter and check invoices

Follow up outstanding accounts

Record business expenses

Manage receipt management

Assist with basic bookkeeping

Support bank and transaction reconciliation

Prepare information for accountants and bookkeepers

Assist with payroll preparation and timesheet checking

Administration & Business Operations

Perform general business administration

Handle emails and correspondence

Manage filing and record management

Maintain internal systems

Follow up staff requests

Assist with calendars and scheduling

Coordinate business activities

Social Media & Digital Support

Assist with Instagram and Facebook content

Create LinkedIn posts

Design Canva graphics

Take photos or short videos for business content

Create simple reels and promotional material

Update online business information

Support recruitment and employer-branding content

Getting Out of the Office

Travel between business locations

Collect or deliver documents and resources

Attend meetings

Assist with business errands

Visit community locations

Support events or promotional activities

Complete other reasonable delegated business tasks

About you

Confidence driving as part of the role

Strong written and verbal communication

Ability to handle confidential information appropriately

Good organisational skills

Reliable and dependable

Strong attention to detail

Comfortable working with numbers

Learn new software quickly

Understand the importance of confidentiality

Comfortable working with different personalities

Able to adapt when priorities change

Ask questions when unsure

Look for solutions rather than waiting to be told every next step

Teachable, adaptable and trustworthy

Experience

Previous experience is not essential

Experience in administration, reception, bookkeeping, accounts, Xero or similar accounting software, social media, Canva, customer service, healthcare, NDIS or disability services, or professional services would be advantageous

About us

NeuroPath Behaviour Services is a specialist allied health and behaviour support organisation supporting people through evidence-informed, person-centred services. Our work involves collaborating with participants, families, support coordinators, disability providers and multidisciplinary teams. As the organisation continues to grow, we are looking for someone who can become a trusted support to the Principal and wider administration team.