Executive Assistant Business Partner II

UBER; Sydney; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Bonuses

Equity

Benefits

Job summary

Uber is seeking an Executive Assistant Business Partner to support leadership in a fast-moving, global environment. The role requires ownership, ambiguity tolerance, and a proactive approach to coordinating calendars, travel, events, and confidential tasks.

You will partner across teams to unblock leadership, manage critical deadlines, and ensure smooth operations in a matrixed organization. The position includes in-office collaboration with a strong emphasis on discretion and professionalism.

Qualifications

• 6+ years of professional administrative experience.
• Bachelor's degree or equivalent practical experience.
• Proficiency in Google Workspace (Calendar, Mail, Docs, Sheets).

Responsibilities

• Master complex, rapidly shifting calendars by acting as a strategic filter, vetting and prioritising requests to ensure leaders focus on Uber's most critical goals.
• Lead the seamless execution of domestic and international travel logistics, managing intricate itineraries and visa processing with precision and urgency.
• Unblock leadership by driving accountability for project deadlines and deliverables, taking ownership of action items to ensure the team stays on track.
• Coordinate high-impact events, including QBRs, all-hands, and summits, balancing logistical complexity with a focus on team collaboration and morale.
• Navigate the intricacies of a matrixed environment, building trust fast with internal and external stakeholders to move projects forward through ambiguity.
• Manage sensitive operational tasks, including morale budgets and expense auditing, while handling confidential information with absolute discretion.

Education

Bachelor's degree or equivalent practical experience

Tools

Google Workspace

Job description

Working at Uber means solving hard problems in a high-stakes, fast-moving environment. As an Executive Assistant Business Partner (EABP), you are a strategic operator who provides the foundation for our leadership to move fast. This isn't just about scheduling; it’s about navigating a global environment where priorities shift instantly and the logistical "messiness" of the real world, from complex conference room landscapes to international visa requirements, is yours to master.

Success here requires extreme ownership, grit, and the ability to stay steady under pressure. You will be part of an extraordinary EA community that prides itself on excellence and "going boldly together." We are looking for a partner who thrives in ambiguity, anticipates needs before they are voiced, and is motivated by the challenge of coordinating movement at a global scale. If you are energised by a rapid pace and want to build a career where your impact is tangible every day, this is where you'll grow.

What you'll do

• Master complex, rapidly shifting calendars by acting as a strategic filter, vetting and prioritising requests to ensure your leaders are focused on Uber's most critical goals.
• Lead the seamless execution of domestic and international travel logistics, managing intricate itineraries and visa processing with precision and urgency.
• Unblock leadership by driving accountability for project deadlines and deliverables, taking ownership of action items to ensure the team stays on track.
• Coordinate high-impact events, including QBRs, all-hands, and summits, balancing logistical complexity with a focus on team collaboration and morale.
• Navigate the intricacies of a matrixed environment, building trust fast with internal and external stakeholders to move projects forward through ambiguity.
• Manage sensitive operational tasks, including morale budgets and expense auditing, while handling confidential information with absolute discretion.

Basic Qualifications

• 6+ years of professional administrative experience.
• Bachelor's degree or equivalent practical experience.
• Proficiency in Google Workspace (Calendar, Mail, Docs, Sheets).

Preferred Qualifications

• 8+ years of administrative experience, with at least 4 years supporting VP or global Director-level leaders in a tech environment.
• Proven ability to take ownership over ambiguous situations and make high-stakes judgment calls with minimal oversight.
• Experience coordinating complex projects from start to finish within a global, matrixed organization.
• Strong financial acumen with experience in budget management and team expense reporting.
• Exceptional communication skills and the resilience to thrive in a fast-paced, ever-changing environment.

Ready to Ride?

This isn't the kind of place where you follow a playbook - it's where you help write one. If you're driven by impact, energized by challenge, and ready to shape how the world moves - we'd love to hear from you.

You may be eligible for bonuses, equity, and other compensation, as well as a range of benefits. Explore our benefits.

Offices remain key to collaboration and Uber's culture. Unless approved for full remote work, employees must spend at least 50% of their time in-office. Some roles, like those at greenlight hubs, require full-time in-office presence. Ask your Recruiter for details about this role's requirements.

Uber is proud to be an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.