Sydney Legal Executive Assistant – Infrastructure & Construction

Minter Ellison; Sydney; On-site; AUD 70,000 - 100,000; Full time

Job summary

MinterEllison is seeking an experienced Legal Executive Assistant to join the Sydney Projects, Infrastructure and Construction team. This permanent, full-time role provides high-quality administrative support to enable a busy legal and consulting practice to operate efficiently.

You will manage diaries and emails, prepare documents, liaise with clients, handle billing and reporting, and contribute to AML and financial hygiene while delivering proactive, accurate service at senior levels.

Qualifications

• Experience in a Legal Executive Assistant role.
• High level of accuracy and attention to detail.
• Ability to work independently and communicate clearly at all levels.
• Strong MS Office skills (Word, Excel, PowerPoint, Teams).
• Commitment to high internal/external service standards.
• Proactive approach and initiative.

Responsibilities

• Proactive diary and email management.
• Document production and amendments.
• Liaising with clients and stakeholders to foster relationships; maintain client databases and contact info.
• Monthly client billing and client/matter reporting.
• Assist with financial hygiene: timesheets, debt collections, vouchers, client monies, reporting.
• Arrange general and trust account receipting and disbursing of funds.
• File management: matter opening/closing and filing (electronic and physical).
• Travel arrangements and meeting coordination.
• Understanding and applying AML procedures in day-to-day practice.
• Other general administrative tasks as required.

Skills

Prioritisation

Attention to detail

Independent work

MS Office proficiency

Service standards

Proactivity

Tools

MS Office

Job description

MinterEllison is seeking an experienced Legal Executive Assistant to join the Sydney Projects, Infrastructure and Construction team. This permanent, full-time role provides high-quality administrative support to enable a busy legal and consulting practice to operate efficiently.

You will manage diaries and emails, prepare documents, liaise with clients, handle billing and reporting, and contribute to AML and financial hygiene while delivering proactive, accurate service at senior levels.