Executive Assistant - Complex Liabilities Insurance and Regulation

MinterEllison; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

MinterEllison in Brisbane is seeking a Legal Executive Assistant to support a Partner and Senior Fee Earners in the Complex Liabilities Insurance and Regulation team. The role requires a proactive, self-starting individual capable of coordinating diaries, emails and travel, with strong client liaison skills.

Candidates should have at least 2 years of legal secretarial experience, preferably in litigation, and be adept with MS Office and Elite.

Qualifications

• 2+ years' legal secretarial experience, litigation preferred.

Responsibilities

• Comprehensive email and diary management, meetings and travel.
• Liaising with clients, barristers, and internal/external stakeholders.
• Assist with collation of court books and briefs per procedures.
• Draft and prepare court documents for filing with accuracy.
• Filing court documents with relevant courts in a timely manner.
• Drafting correspondence and document production using precedents.
• Maintain and update client contact information.
• Manage high-volume files within AML/CTF framework.
• Coordinate monthly billing, expenditure reconciliation, reporting and general accounting using Elite.

Skills

Prioritisation

Organisational skills

Resilience

Self-motivation

MS Office proficiency

Team collaboration

Working under pressure

Initiative

Tools

Elite

Job description

Location: Brisbane

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf )

Your role

An exciting opportunity exists within our Complex Liabilities Insurance and Regulation team for a Legal Executive Assistant. This role will support a Partner and Senior Fee Earners in our Aged Care and Human Services team. The team are hard-working and passionate with a collaborative and supportive approach. You will collaborate with the other Legal Executive Assistants in the team to support each other and the team as a whole.

We are looking for someone who is enthusiastic, a self-starter and proactive.

As a key addition to this team, some of your responsibilities will include:

• Comprehensive email and diary management, including coordinating and scheduling meetings and travel arrangements;
• Liaising with clients, barristers, and a range of internal and external stakeholders;
• Assisting with collation of court books and briefs in accordance with procedural requirements;
• Assisting with drafting and preparing court documents for filing, ensuring accuracy and compliance;
• Filing court documents with the relevant courts in a timely and efficient manner;
• Drafting correspondence and document production, including amendments using established precedents;
• Maintaining and updating client contact information;
• Managing high-volume files, including file opening, closing, electronic filing within the parameters of the AML/CTF regulatory framework;
• Performing general administrative duties, including filing, photocopying printing, scanning, and conducting searches as required;
• Coordinating and preparing monthly billing, expenditure reconciliation, client and financial reporting, workflow management and general accounting responsibilities using various software programs including Elite;

What You Need

The successful candidate will have at least 2+ years' legal secretarial experience (litigation experience favourable) and will also possess the following attributes:

• excellent prioritisation and organisational skills;
• resilience and a commitment to excellence that matches our own;
• self-motivated and an ability to work in a highly collaborative team environment;
• strong understanding of MS Office applications;
• ability to work under pressure and manage conflicting priorities;
• team orientated and committed to building rapport with other practice group team members;
• initiative and strong desire to contribute to team success.