Executive Assistant — Ai-Driven Efficiency & Systems

Lawd Pty Ltd; Brisbane; On-site; AUD 51,000 - 73,000; Part time

Job summary

Queenslanders with Disability Network Limited in Brisbane is seeking a casual Administration Officer to support our office operations and help keep members, projects and programs running smoothly. You will be the first point of contact, manage shared inboxes, arrange meetings and events, coordinate bookings and travel, and assist with day-to-day administration.

The role requires relevant office administration experience or qualifications and strong computer literacy across Microsoft 365,

Qualifications

• Relevant office administration experience or qualifications.
• Strong relationship-building and communication skills.
• Proficiency in Microsoft 365, SharePoint and Dynamics 365.

Responsibilities

• Answering incoming phone calls and welcoming visitors.
• Managing shared inboxes and mail-outs.
• Setting up meetings and events; coordinating bookings, travel and venues.
• Supporting projects, programs and day-to-day operations.
• Liaising with members, colleagues and external stakeholders.
• Managing office supplies, petty cash and equipment.

Skills

Communication

Organisational skills

Customer service

Education

Certificate in Office Administration

Tools

Microsoft 365

SharePoint

Dynamics 365

Job description

Administration Support Officer

4000 Queenslanders with Disability Network Limited

Spring Hill | $45.28 per hour plus 12% superannuation | SCHADS Award Level 2.1

Are you an organised, people-focused administrator who enjoys variety, teamwork and making a genuine difference? Queenslanders with Disability Network (QDN) is looking for a casual Administration Officer to join our Brisbane office and help keep our people, projects and programs running smoothly.

For more than 20 years, QDN has worked alongside people with disability to build a more inclusive Queensland. We are a human rights-based, member-led organisation representing a vibrant network of more than 3,000 people with disability and supporters across the state. Guided by our motto, “Nothing about us, without us,” we inform, connect, lead and influence change.

At QDN, you will be part of a collaborative, energetic team where people share ideas, celebrate achievements and pitch in to deliver meaningful work. This is a great opportunity to bring your administration skills to a purpose-driven workplace that values inclusion, connection, continuous improvement and a positive team culture.

About the role

Reporting to the Office Manager, you will be an important first point of contact for QDN members, visitors and stakeholders. You will provide practical administrative support across the organisation and contribute to projects, events and day-to-day office operations.

Your work will include:

• answering incoming phone calls and providing a welcoming first contact
• managing shared inboxes, electronic communications and mail-outs
• setting up meetings and events and welcoming visitors
• supporting QDN projects and programs with bookings, catering, venues and administration
• liaising with members, colleagues and external stakeholders
• coordinating travel and administering items such as taxi vouchers, swipe cards and gift vouchers
• helping manage office supplies, equipment, petty cash, presentation, maintenance and safety.

About you

You are adaptable, approachable and confident juggling competing priorities. You communicate clearly with a broad range of people and handle sensitive matters with discretion, professionalism and care. You enjoy solving problems, taking initiative and knowing when to seek guidance.

You will bring relevant office administration experience or qualifications, strong relationship-building skills and a high level of computer literacy across Microsoft 365, SharePoint and Dynamics 365. Experience engaging with people with disability, community organisations or government stakeholders will be highly regarded.

The successful applicant must be able to obtain or maintain a Positive Exemption Notice (Yellow Card) and National Police History Check and hold a current Queensland driver licence. QDN welcomes applications from people with disability and people with diverse backgrounds and lived experience.

What we offer

This casual, office-based Brisbane role offers $45.28 per hour plus 12% superannuation under the Social, Community, Home Care and Disability Services Industry Award 2010, Social and Community Services Employee Level 2.1. Some travel may be required.

Equality Statement

QDN is an equal opportunity employer. We celebrate diversity and welcome applications from people of all backgrounds, identities and cultures. We deeply value lived experience and strongly encourage applications from people with disability, and from people with family or community connections to disability.

QDN is committed to increasing employment of Aboriginal and Torres Strait Islander peoples and strongly encourages Aboriginal and Torres Strait Islander applicants to apply.