Executive Assistant/Administrator for Plastic Surgeon

Fernloch; Melbourne; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Prestigious Toorak location

Job summary

Dr Chris Moss Plastic Surgery in Melbourne is seeking an Executive Assistant/Administrator to provide comprehensive administrative support to the surgeon and the practice, ensuring smooth daily operations across clinical and management teams.

The ideal candidate has 3+ years in medical administration, strong MS Office and practice management software skills, outstanding communication, discretion, and the ability to multitask under pressure in a high-stakes environment.

Qualifications

• Minimum 3 years in administrative roles within surgical or medical environment.
• Advanced proficiency in MS Office, practice management software and document systems.
• Impeccable written/verbal communication and stakeholder management.
• Demonstrated ability to prioritise, multitask and maintain composure under pressure.
• Absolute discretion and commitment to confidentiality.
• Tertiary qualifications in business, or health administration highly regarded.
• Work directly with a nationally recognised leader in plastic surgery.
• Exposure to high-stakes medical and business operations.

Responsibilities

• Deliver discreet, all round administrative support to Dr Moss
• Manage scheduling, email, and calendar systems
• Cover reception as required
• Create, edit, and manage professional documents and correspondence
• Oversee digital/physical file systems with rigorous organisation
• Coordinate with external third parties regarding a variety of matters
• Prepare agendas, take minutes and facilitate internal/external meetings
• Provide administrative support to the clinical and management teams as appropriate
• Help optimise staff collaboration, morale and performance

Skills

Discretion and confidentiality

Written and verbal communication

Stakeholder management

Multitasking under pressure

Prioritisation

Education

Business or health administration degree

Tools

MS Office

Practice management software

Document management systems

Job description

Executive Assistant/Administrator for Plastic Surgeon

Join the elite team of Dr Chris Moss, one of Australia's foremost plastic surgeons, and play a pivotal role in a high-performing medical practice renowned for exceptional client care and cutting-edge expertise. This is a rare opportunity for a proactive, meticulous professional to provide administrative support to Dr Moss and drive operational excellence across the practice and its supporting businesses.

Key responsibilities

Deliver discreet, all round administrative support to Dr Chris Moss

Manage scheduling, email, and calendar systems

Cover reception as required

Create, edit, and manage professional documents and correspondence

Oversee digital/physical file systems with rigorous organisation

Coordinate with external third parties regarding a variety of matters

Prepare agendas, take minutes and facilitate internal/external meetings

Provide administrative support to the clinical and management teams as appropriate

Help optimise staff collaboration, morale and performance

About you

Minimum 3 years in administrative roles within surgical or medical environment

Advanced proficiency in MS Office, practice management software and document systems

Impeccable written/verbal communication and stakeholder management

Demonstrated ability to prioritise, multitask and maintain composure under pressure

Absolute discretion and commitment to confidentiality

Tertiary qualifications in business, or health administration highly regarded

Work directly with a nationally recognised leader in plastic surgery

Exposure to high-stakes medical and business operations

Collaborative and supportive culture

Prestigious Toorak location with state-of-the-art facilities

If you thrive in a fast-paced, intellectually demanding environment and are ready to elevate your career, we want to hear from you.