Personal Assistant/Administrator for Plastic Surgeon

Fernloch; Melbourne; On-site; AUD 65,000 - 85,000; Full time

Job summary

Fernloch, based in Melbourne (Toorak), invites a proactive Personal Assistant/Administrator to support Dr Chris Moss, a leading plastic surgeon. The role spans administrative duties, calendar control, document management and reception cover within a high-performing medical practice.

You will work closely with clinical and management teams, ensuring smooth operations, rigorous filing, and effective stakeholder coordination in a confidential environment.

Qualifications

• Minimum 3 years in administrative roles within surgical or medical environment.

Responsibilities

• Deliver discreet, all round administrative support to Dr Chris Moss.
• Manage scheduling, email, and calendar systems.
• Cover reception as required.
• Create, edit, and manage professional documents and correspondence.
• Oversee digital/physical file systems with rigorous organisation.
• Coordinate with external third parties regarding a variety of matters.
• Prepare agendas, take minutes and facilitate internal/external meetings.
• Provide administrative support to the clinical and management teams as appropriate.
• Help optimise staff collaboration, morale and performance.

Skills

MS Office

Practice mgmt software

Document systems

Stakeholder mgmt

Discretion & confidentiality

Education

Business/Health admin degree

Job description

Personal Assistant/Administrator for Plastic Surgeon

Join the elite team of Dr Chris Moss, one of Australia's foremost plastic surgeons, and play a pivotal role in a high-performing medical practice renowned for exceptional client care and cutting-edge expertise. This is a rare opportunity for a proactive, meticulous professional to provide administrative support to Dr Moss and drive operational excellence across the practice and its supporting businesses.

Key responsibilities

• Deliver discreet, all round administrative support to Dr Chris Moss
• Manage scheduling, email, and calendar systems
• Cover reception as required
• Create, edit, and manage professional documents and correspondence
• Oversee digital/physical file systems with rigorous organisation
• Coordinate with external third parties regarding a variety of matters
• Prepare agendas, take minutes and facilitate internal/external meetings
• Provide administrative support to the clinical and management teams as appropriate
• Help optimise staff collaboration, morale and performance

About you

• Minimum 3 years in administrative roles within surgical or medical environment
• Advanced proficiency in MS Office, practice management software and document systems
• Impeccable written/verbal communication and stakeholder management
• Demonstrated ability to prioritise, multitask and maintain composure under pressure
• Absolute discretion and commitment to confidentiality
• Tertiary qualifications in business, or health administration highly regarded
• Work directly with a nationally recognised leader in plastic surgery
• Exposure to high-stakes medical and business operations
• Collaborative and supportive culture
• Prestigious Toorak location with state-of-the-art facilities

If you thrive in a fast-paced, intellectually demanding environment and are ready to elevate your career, we want to hear from you.

Only shortlisted candidates will be contacted.