Executive Assistant (3 month contract)

NCS Group Australia; City of Brisbane; On-site; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Paid parental leave

Discounted health insurance

Career development programs

Job summary

A leading IT services firm in Brisbane is seeking an experienced Executive Assistant to support its Senior Leadership Team. This role is critical for managing their calendars, organizing meetings, and preparing important documents. The ideal candidate will have a strong background in administrative support with outstanding analytical skills and proficiency in Microsoft Office. The position offers full-time employment and opportunities for career growth, along with comprehensive benefits.

Qualifications

• Proven ability to support senior leaders effectively.
• Experience in consulting, technology, or IT services environments is highly regarded.
• Ability to prepare documents, reports, and presentations.
• Skilled in coordinating meetings and events with logistics.

Responsibilities

• Provide executive support to the Senior Leadership Team.
• Manage calendars and coordinate meetings and events.
• Handle travel and expense arrangements efficiently.
• Assist Office Managers during busy periods.

Skills

Strong analytical and problem-solving capabilities

Meticulous attention to detail

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Excellent communication skills

Interpersonal skills

Education

Prior experience in an administrative or executive assistant role

Job description

Overview

Are you a proactive and highly organised professional who thrives in dynamic environments? NCS is looking for an exceptional Executive Assistant to support multiple members of our Senior Leadership Team (SLT). This is more than just an administrative role—it’s an opportunity to be at the heart of strategic decision-making and contribute to the success of a purpose-driven organisation.

As Executive Assistant, you’ll play a pivotal role in enabling our leaders to operate at their best. You’ll manage calendars, coordinate meetings and events, prepare high-quality documents and presentations, and handle travel and expense arrangements with precision. You’ll also support Office Managers during busy periods and take on a variety of tasks that keep our leadership team focused and effective.

We’re looking for someone who brings not only experience as an Executive Assistant, but also a mindset of continuous improvement and collaboration. You’ll need strong analytical and problem-solving skills, meticulous attention to detail, and proficiency in Microsoft Outlook, Word, Excel, and PowerPoint. Excellent communication and interpersonal skills are a must, along with a positive attitude that reflects NCS’s values.

Responsibilities

• Provide executive support to multiple members of the Senior Leadership Team (SLT).
• Manage calendars, coordinate meetings and events, and prepare documents and presentations.
• Handle travel and expense arrangements with accuracy and efficiency.
• Support Office Managers during busy periods and assist with a variety of tasks to keep leadership teams focused and effective.

Qualifications

• Prior experience in an administrative or executive assistant role, ideally supporting senior leaders.
• Experience in consulting, technology, or IT services environments is highly regarded.
• Strong analytical and problem-solving capabilities.
• High-level proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional administrative skills with meticulous attention to detail.
• Ability to prepare documents, reports, and presentations for internal and external stakeholders.
• Skilled in coordinating meetings, events, and workshops, including logistics such as venue booking, catering, and conferencing setups.
• Excellent written and verbal communication skills.
• A positive attitude aligned with NCS’s beliefs and values.
• A continuous improvement mindset and ability to work collaboratively within a team.
• Demonstrated commitment to personal and professional development.
• Ability to manage competing priorities and maintain confidentiality.

Additional Information

Why join us: NCS Australia is where you can feel at home, nurturing your talents and skills as we make tomorrow together, one day at a time. Our benefits include paid parental leave, initiatives focused on your well-being and discounted health insurance. You will also enjoy discounts on various products and services and be regularly recognised and rewarded for high performance. We are committed to your career development through our Capability Fingerprint, industry and partner training programs, special interest groups, and an AI-driven learning platform. No matter where you are in your career, we offer meaningful work and opportunities for growth.

Equal opportunity statement: NCS Australia is an equal-opportunity employer, and we take pride in our commitment to valuing and supporting our people and the communities we serve. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Veterans, Aboriginal and/or Torres Strait Islander community.

We are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply.

Work rights and background checks

To be eligible for a position with us, applicants will need to have valid work rights for Australia and be willing to undergo a comprehensive background checking process, including probity and police checks.

Other

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Information Technology
• Industries: IT Services and IT Consulting