Executive Assistant

360HR Solutions & Recruitment; Wollongong City Council; On-site; AUD 90,000 - 120,000; Full time

Job summary

360HR Solutions & Recruitment is seeking an experienced Executive Assistant to provide high‑level support to the CEO in a fast‑paced environment. You will coordinate Board and Committee administration, governance activities and ensure follow‑through on key priorities across the organisation.

You will work closely with the CEO and senior stakeholders, manage confidential information with discretion and anticipate needs to keep governance and administrative processes on track.

Qualifications

• Experience providing high‑level executive support, including diary and workflow coordination.
• Experience supporting CEO and senior stakeholders, with Boards/Committees.
• Governance administration skills: board packs, agendas, minutes and action registers.
• Confidentiality, judgement and follow-through essential to the role.
• Excellent written communication and document preparation abilities.

Responsibilities

• Provide high-level executive support including diary, meetings, correspondence and workflow coordination.
• Coordinate Board and Committee meetings, agendas, papers, minutes and action registers.
• Maintain governance calendars, records and policy/compliance documentation.
• Track priorities, deadlines and actions to ensure follow-through.
• Support stakeholder meetings, corporate events and priority projects.
• Assist with onboarding and people processes; identify system improvements.

Skills

Executive support experience

Board administration

Governance coordination

Communication skills

Attention to detail

Organisational skills

Stakeholder engagement

Job description

We are seeking an experienced and highly organised Executive Assistant who thrives at the centre of a busy organisation and enjoys providing trusted, proactive support to a CEO. This is a great opportunity for someone who takes pride in keeping things running smoothly, staying one step ahead and building strong relationships across the business.

This is a varied and trusted role where no two days will look quite the same. You will provide high-level executive support, coordinate Board and Committee administration, assist with governance requirements and contribute to effective administrative follow-through. Working closely with the CEO and senior stakeholders, you will help manage competing priorities, coordinate key activities and keep important governance and administrative requirements on track.

Your responsibilities will span executive coordination, Board and Committee support, governance administration and administrative follow-through.

You will bring strong communication skills, excellent attention to detail and a proactive approach to anticipating needs, resolving issues and keeping priorities on track. The successful candidate will be highly organised, efficient and confident engaging with senior stakeholders, with the ability to manage multiple priorities in a fast-paced environment.

What’s on Offer

• This role offers free access to the on-site gym.
• Parking is available; however, the free UOW shuttle bus is recommended as the most convenient option.
• The role is ideally five days per week, with flexibility around start and finish times for the right candidate.

This role would suit someone who enjoys working in a purpose-driven environment and contributing to an organisation with strong governance, community connection and a focus on meaningful outcomes.

The Role

Working closely with the CEO, you will:

• Provide high-level executive support, including diary, meeting, correspondence and workflow coordination.
• Coordinate Board and Committee meetings, agendas, papers, minutes, action registers and governance calendars.
• Maintain corporate records, policies, registers, compliance requirements and document-control processes.
• Track organisational priorities, projects, deadlines and agreed actions to ensure effective follow-through.
• Support stakeholder meetings, corporate events, partnerships and priority projects.
• Assist with organisational communications, recruitment administration, onboarding and other people processes.
• Identify opportunities to improve systems, workflows, templates and administrative processes.

About You

You will bring relevant experience in executive support, Board administration, governance coordination or a similar role where confidentiality, judgement and follow-through are essential.

You will also have:

• Experience supporting a CEO or senior executive and working with Boards and/or Committees.
• Governance administration skills, including preparation of Board packs, agendas, minutes and action registers.
• Excellent written communication and document preparation skills.
• Strong organisational skills with the ability to anticipate requirements and manage competing priorities.
• A current Working with Children Check, or the ability to obtain one prior to commencement.