Executive Assistant

University of Wollongong; Wollongong City Council; On-site; AUD 86,000 - 97,000; Full time

Job summary

The University of Wollongong in Wollongong Campus is seeking an Executive Assistant to provide high-level support to the Executive Director Student Services and senior leaders. You will manage diaries, coordinate meetings and prepare communications.

Working in a dynamic environment, you will build relationships with stakeholders, ensure confidentiality, and contribute to divisional priorities to enhance the student experience.

Qualifications

• Demonstrated experience providing high-level executive assistant, administrative or secretarial support within a complex organisation.
• Exceptional organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
• Strong communication and stakeholder management skills, with the confidence to engage professionally at executive level.

Responsibilities

• Manage complex diaries, schedules and competing priorities for senior leaders, ensuring alignment with strategic objectives.
• Coordinate meetings, committees and events, including agendas, documentation, logistics and follow-up actions.
• Prepare and manage high-quality correspondence, reports, presentations and communications on behalf of divisional leadership.
• Build productive relationships with internal and external stakeholders while providing professional, confidential and responsive support.

Skills

Executive support

Organisational skills

Stakeholder management

Digital literacy

Discretion and judgement

Tools

Microsoft 365

Microsoft Teams

Job description

Executive Assistant

Make an impact at the University of Wollongong (UOW) - a purpose-driven institution ranked in the top 1% of universities globally.

About the Role

The Executive Assistant provides high-level executive and operational support to the Executive Director Student Services and senior leaders within the Student Services Division. This pivotal role ensures the smooth and efficient operation of the divisional office through the coordination of executive administration, stakeholder engagement, communications, and project support. Working in a dynamic and fast-paced environment, you will act as a trusted partner to senior leaders, enabling them to focus on achieving strategic priorities and delivering an exceptional experience for students.

Key responsibilities:

• Manage complex diaries, schedules and competing priorities for senior leaders, ensuring alignment with strategic objectives.
• Coordinate meetings, committees and events, including agendas, documentation, logistics and follow-up actions.
• Prepare and manage high-quality correspondence, reports, presentations and communications on behalf of divisional leadership.
• Build productive relationships with internal and external stakeholders while providing professional, confidential and responsive support.

About the Team

The Student Services Division plays a critical role in supporting student success across the University of Wollongong. Reporting to the Executive Director Student Services, this role works closely with Associate Directors, senior leaders, executive assistants across the Deputy Vice-Chancellor (Education) Portfolio, and a range of internal and external stakeholders. Together, the team delivers high-quality services and initiatives that enhance the student experience and support the University’s strategic goals.

What You'll Bring

• Demonstrated experience providing high-level executive assistant, administrative or secretarial support within a complex organisation.
• Exceptional organisational skills with the ability to manage multiple priorities, deadlines and competing demands.
• Strong communication and stakeholder management skills, with the confidence to engage professionally at executive level.
• Advanced digital literacy, including proficiency in Microsoft 365, Microsoft Teams and document and presentation preparation tools.
• Proven ability to handle confidential and sensitive information with discretion, professionalism and sound judgement.

Role Details

• Employment type: Fixed Term, Full-time appointment (ends 28 April 2027)
• Level 5: $85,682 - $96,898 plus 17% superannuation commensurate with experience and capability
• Location: Wollongong Campus
• Valid Australian work rights required. Visa sponsorship is not available.

Equity, Diversity & Inclusion

The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.

As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender Based Violence or determined to have engaged in conduct that constitutes Gender Based Violence during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University’s employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.

Closing Date: Wednesday 9 September 2026 11:55 PM