Executive Assistant

Westpac; Sydney; On-site; AUD 95,000 - 120,000; Full time

Benefits offered by this job

Flexible work arrangements

Culture, Lifestyle and Wellbeing leave

Learning and development opportunities

Mortgage discounts for employees

Job summary

Westpac in Sydney is seeking an Executive Assistant to support the CFO Enterprise and leadership team in Enterprise Finance, spanning Customer Operations, Data, Digital and AI, Technology, Finance, Risk, Legal & Secretariat, People, and Corporate Affairs & Sustainability.

You will manage the CFO’s diary, inbox and priorities, coordinate meetings, travel and approvals, and work closely with the Business Manager to deliver professional, timely support.

Qualifications

• Experience supporting senior leaders, managing complex diaries and inboxes.
• Strong planning, organisation and prioritisation with meticulous attention to detail.
• Proficient use of Outlook, Word, PowerPoint and Excel for meetings and travel.
• Professional discretion when handling sensitive information; financial services experience preferred.

Responsibilities

• Manage CFO Enterprise's diary, inbox and commitments.
• Coordinate approvals and supporting documents.
• Arrange meetings, travel and events; prepare papers.
• Support deadlines management and reporting cycles.
• Collaborate with the Business Manager and EA network to ensure seamless support.

Skills

Executive support

Diary management

Prioritisation

Communication

Discretion

Relationship-building

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Create your best future and join Westpac as an Executive Assistant to CFO Enterprise

What’s the role?

You’ll support the CFO Enterprise and leadership team within Enterprise Finance,which brings together finance partnering teams across Customer Operations, Data, Digital and AI (DDAI), Technology, Finance, Risk, Legal & Secretariat, People, and Corporate Affairs & Sustainability.

You’ll manage and prioritise the CFO’s diary, inbox and commitments, and coordinate approvals and supporting documentation. You will coordinate meetings and papers, arrange travel and events, and stay ahead of important deadlines. Working closely with the Business Manager and broader EA network, you’ll use your judgement, initiative and attention to detail to provide seamless and professional support.

This is a full-time, permanent opportunity based in our Sydney office, with peak periods aligned to key Finance reporting cycles.

What do I need?

• Experience providing executive support to senior leaders, including managing complex diaries, inboxes and competing priorities.
• Strong planning, organisation and prioritisation skills, with excellent attention to detail and the ability to work effectively in a changing environment.
• Confidence using Microsoft Outlook, Word, PowerPoint and Excel, with experience coordinating meetings, travel, expenses and executive administration.
• Excellent written and verbal communication skills, with strong relationship‑building capability, professionalism and discretion when handling sensitive and confidential information. EA experience within a financial services environment is preferred.
• Strong organisational and coordination skills, with project management and travel and expense management experience highly regarded.

Ready to make an impact? Bring your executive support expertise and proactive approach to a role where you’ll work closely with the CFO Enterprise and leadership team.

We’re obsessed with becoming our customers' #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return, we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:

• Special offers on banking products and discounts from top brands, including generous employee‑only mortgage rates!
• Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.
• Tailored learning and development opportunities to help your grow your career within the bank.
• Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives.

Create your future today

We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.

If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page , under the ‘Diversity, sustainability and flexibility’ section.

We may close this job advertisement earlier than the advertised closing date if suitable candidates are identified. We encourage you to apply as soon as possible.