Executive Assistant

Optus; Sydney; Presencial; AUD 75.000 - 115.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive pay

Flexible work

Office campus facilities

Parental leave

Employee discounts

Descripción de la vacante

Optus is seeking an experienced executive assistant to support senior leaders in a fast-paced environment across Sydney. You will manage complex diaries, coordinate international travel, prepare materials, and maintain confidential records with discretion and professionalism.

You will work closely with stakeholders across functions, deliver high-quality presentations and reports, and help enable leadership team effectiveness while fostering a collaborative culture and exceptional service.

Formación

• Exceptional organisation and communication skills to manage priorities and support senior leaders.
• Proactive, adaptable mindset with discretion and confidentiality.
• Strong stakeholder relationships and collaborative, customer-focused approach.

Responsabilidades

• Manage complex executive diaries and priorities across multiple time zones and locations.
• Coordinate domestic and international travel, expenses, and logistics with accurate itineraries and approvals.
• Prepare professional presentations, reports, meeting materials, minutes and confidential records.

Conocimientos

Organisation

Communication

Stakeholder management

Time management

Discretion

Collaboration

Herramientas

MS Office

PowerPoint

Excel

Outlook

Descripción del empleo

Every day, millions of Australians connect, work, stream, and stay in touch on the Optus network. When it works seamlessly, it’s easy to take for granted. But behind it is a team making thousands of decisions every day - decisions that keep people, businesses and communities connected.

Right now, Optus is focused on getting the fundamentals right - simplifying how we work, lifting standards, and building a more reliable, resilient experience for our customers.

It’s not about surface-level change. It’s about how we make decisions, how we work together, and how we deliver.

The Day to Day

• Manage complex executive diaries and priorities, ensuring seamless scheduling, proactive stakeholder management, and effective coordination of meetings across multiple time zones and locations.
• Coordinate domestic and international travel, expenses, and logistics, delivering accurate itineraries, timely approvals, and efficient expense management while maintaining compliance and attention to detail.
• Provide high-level administrative and operational support, including preparing professional presentations, reports, meeting materials, minutes, organisational documentation, and maintaining confidential records.
• Enable leadership team effectiveness and business unit engagement, fostering collaboration across stakeholders, supporting key events and communications, and ensuring the smooth operation of the Executive Committee member's office.

What You Bring

• Exceptional organisation and communication skills, with the ability to manage competing priorities, build strong stakeholder relationships, and support senior leaders in a fast-paced environment.
• A proactive and adaptable mindset, with a proven ability to anticipate needs, solve problems, maintain confidentiality, and navigate changing priorities with professionalism and discretion.
• Strong technical capability, including advanced proficiency across the Microsoft Office Suite (Word, PowerPoint, Excel and Outlook), with the ability to produce high-quality documents and presentations under tight timeframes.
• A collaborative and customer-focused approach, bringing a positive attitude, attention to detail, accountability, and a commitment to delivering exceptional support while fostering strong team culture and engagement.

The good stuff

• Competitive remuneration and colleague discounts. Make life easier (and more affordable) with $80 monthly credit and 25% off Optus products and outstanding shopping discounts with our retail partners.
• Flexible working arrangements with opportunities to work three days in the office, two days remote or home.
• Vibrant and collaborative office campus that includes cafes, convenience store, chill out zones, GP, post office, gym, and on-site childcare centre.
• Competitive leave policies, including additional 'Connected’ days to focus on culture, family, health, community, or whatever’s important to you.
• We support growing families with inclusive, carer-neutral paid Parental Leave of up to 16 weeks.
• Build meaningful connections through colleague-led networks and diversity initiatives including Culture Connect, Elevate Women, Disability Network, and Express Yourself (LGBTQIA+).
• Put your wellbeing first with free access to counselling and support services, 24/7 — in-person, by phone, SMS, or video.
• Free Optus bus from Macquarie University Metro Station (every 6-8 minutes); morning and afternoon. Join us for an outstanding career opportunity!

At Optus, we are strengthened by others and that means valuing diversity and saying ‘yes’ to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. We also want to do our best to make our recruitment process inclusive. If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email***************@optus.com.auor call 1800 309 ***.

For more information on Diversity, Inclusion & Belonging at Optus, please visit https://www.optus.com.au/about/inclusion-diversity

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