Executive Assistant

Knight Frank; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Extra leave

Wellness days

Birthday off

Employee discounts

Autonomy in role

Mentoring

Career pathways

Job summary

Knight Frank Australia is seeking an experienced Executive Assistant to support the Partner, Head of Mortgage and Middle Markets, Valuation & Advisory in Sydney CBD. You will manage complex calendars, coordinate meetings, and liaise with clients and stakeholders to keep the team running smoothly.

The role requires 3–5 years as a Personal or Executive Assistant, with advanced MS Office skills and excellent communication. Hybrid working arrangements support both career and lifestyle.

Qualifications

• 3–5 years’ experience as Personal or Executive Assistant.
• Experience supporting senior leaders and managing complex calendars.
• Strong written and verbal communication skills.

Responsibilities

• Provide high-level executive support to the Managing Director and senior leaders.
• Manage diaries, emails, travel arrangements, and key correspondence.
• Prepare and coordinate reports, presentations, and meeting agendas.
• Support leadership meetings, including minute-taking and action tracking.
• Handle confidential information with discretion and professionalism.

Skills

Verbal communication

Written communication

Stakeholder management

Diary management

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Job description

• Use your Executive/PersonalAssistant skills in Sydney CBD to look after Partner, Head of Mortgage andMiddle Markets, Valuation & Advisory
• We are a dynamic, fast-pacedenvironment with flexible hybrid working arrangements that support both yourcareer and lifestyle
• Support high-profile valuation andadvisory projects, working with institutional, corporate, and private propertyclients across the Australian market.

Who are we looking for?

We’reseekinganexperienced and highly organised Executive Assistant or PA ready for the nextstep up to provide dedicated support toourafter Partner, Head ofMortgage and Middle Markets, Valuation & Advisory.You'llplay akey role in managing schedules, coordinating meetings, building strongstakeholder relationships, and helping ensure the team runs smoothly.

Key Responsibilities:

• Provide high-level executive andadministrative support to the Managing Director.
• Manage diaries, emails, travelarrangements, and key correspondence.
• Prepare and coordinate reports,presentations, and meeting agendas.
• Support leadership meetings,including minute-taking and action tracking.
• Handle confidential informationwith absolute discretion and professionalism.

Who are we looking for?

• Minimum 3-5 years’ experience as aPersonal or Executive Assistant.
• Advanced in Microsoft packages –particularly Word, Outlook,PowerPointand Excel.
• Discretion dealing withconfidential information.
• Excellent verbal and writtencommunication skills to liaise with clients and draft correspondence anddocumentation.
• Exceptional attention to detailandhigh levelof accuracy always.

About Knight Frank

Knight Frank Australia is part ofthe world’s largest privately owned property consultancy. We providetransactional and advisory services across commercial property, includingoffice, retail, and industrial assets.

Whatsin it for you?

• Relax withtwoadditionalweeks of leave, two wellness days each year and theday off on your birthday!
• Enjoy discounts and rewardsthrough our employee reward platform, The Vault.
• Role ownership to take autonomy toown your work, make decisions, and deliver outcomes, supported by trust,flexibility, and clear expectations.
• Grow your capabilitythroughhands‑onexperience, access to mentoring, continuouslearning, and defined career pathways.

Important to know

• You must have valid Australianworking rights to be considered
• A police check isrequiredforsuccessful candidates.
• We use AI tools toassistwithhiring, but people make the final decisions
• We are currently NOT acceptingcandidates via an agency, we havePSA’sin place.