Executive Assistant

Westpac Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work arrangements

Flexible leave options

Learning and development opportunities

Job summary

Westpac Group in Sydney is seeking an experienced Executive Assistant to support our Chief Product Owner within Consumer Banking. This permanent hybrid role involves proactive diary and inbox management, travel coordination, expense processing and day-to-day team administration to keep executives focused on priorities.

You will liaise with internal and external stakeholders, coordinate town halls and events, assist with invoices and reporting, and help build calm, structured days.

Qualifications

• Experience supporting senior managers or executives within a large organisation.
• Proven ability to manage diaries, inboxes and competing priorities with attention to detail.
• Experience coordinating travel, expenses, events and stakeholder interactions.
• Strong digital skills across Outlook, Word, PowerPoint, Excel and Microsoft Teams, with an interest in leveraging AI tools.
• Excellent communication skills, a professional approach and a willingness to support both senior leaders and the wider team.

Responsibilities

• Manage diaries and inboxes and coordinate priorities for Chief Product Owner.
• Coordinate travel and expenses and support events and stakeholder interactions.
• Support town halls, team events and offsites and invoice management and reporting.
• Provide proactive administrative support and build strong relationships across the wider team.

Skills

Diary management

Inbox management

Travel coordination

Stakeholder engagement

Team administration

AI tools awareness

Tools

Outlook

Word

PowerPoint

Excel

Microsoft Teams

Job description

Create your best future and join Westpac as an Executive Assistant.

We’re seeking a proactive, experienced and highly organised Executive Assistant to support our Chief Product Owner within Consumer Banking. This is a permanent hybrid role based in Sydney / Warrane, Gadigal Country.

In this high trust role, you'll provide proactive executive support across diary management, inbox management, travel coordination, expenses, stakeholder engagement and team administration. You'll act as a key point of contact for internal and external stakeholders, ensuring every meeting, message, query and follow up is handled with care and precision.

You'll also support the coordination of town halls, team events and offsites, assist with invoice management and reporting, and contribute to the wider team when needed.

If you're someone who enjoys building strong relationships, anticipating what's needed and bringing calm, structure and organisation to busy days, we'd love to hear from you.

What do I need?

• Experience supporting senior managers or executives within a large and complex organisation
• Proven ability to manage diaries, inboxes and competing priorities with excellent attention to detail
• Experience coordinating travel, expenses, events and stakeholder interactions
• Strong digital skills across Outlook, Word, PowerPoint, Excel and Microsoft Teams, with an interest in leveraging AI tools
• Excellent communication skills, a professional approach and a willingness to support both senior leaders and the wider team

We’re obsessed with becoming our customers #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:

• Special offers on banking products and discounts from top brands, including generous employee only mortgage rates
• Flexible work arrangements to help you achieve a greater work life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave
• Tailored learning and development opportunities to help your grow your career within the bank
• Lots of opportunities to give back to the Community by getting involved in our many volunteering initiatives

We’re all about creating a supportive and inclusive community. We welcome everyone no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.

If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page, under the ‘Diversity, sustainability and flexibility’ section.