Executive Assistant

Latrobe Regional Health; Shire of East Gippsland; On-site; AUD 50,000 - 70,000; Part time

Benefits offered by this job

Salary packaging up to $9,000 per year

Meals/Entertainment benefit up to $2,;

Professional development opportunities

Staff wellbeing centre access

Gym membership discounts

Job summary

Latrobe Regional Health is seeking an Executive Assistant to join the Executive Office on a part-time basis (0.8 EFT) up to full-time (1.0 EFT), with ongoing opportunities. The role provides high-level administrative support to the Executive Directors and Leadership Team, coordinating meetings, communications and priority work in a fast-paced healthcare setting.

The successful candidate will be highly organised, proactive and capable of handling confidential information while building strong

Qualifications

• Experience in a senior administrative, executive assistant or secretarial role supporting senior leaders.
• Proficient in MS Office and document management systems.
• Excellent organisational and time management skills with the ability to prioritise tasks.
• Strong written and verbal communication, including meeting minutes and correspondence.

Responsibilities

• Provide high-level administrative and secretarial support to Executive Directors and the Executive Leadership Team.
• Coordinate governance activities including agendas, minute-taking and action tracking.
• Manage correspondence and professional communications to meet deadlines.
• Maintain corporate filing systems and administrative records, upholding professional standards.
• Support FOI requests, complaints and medico-legal matters per organisational processes.

Skills

Senior administrative experience

Advanced MS Office

Time management

Communication skills

Confidentiality

Tools

Document management systems

Job description

Are you seeking a rewarding and diverse Executive Assistant role in a leading regional hospital? Join the Executive Office at Latrobe Regional Health, where we value our employees by providing a safe and supportive workplace culture that enables you to thrive.

Latrobe Regional Health is looking for Executive Assistant to join our growing on a part time (0.8EFT) up to full time (1.0EFT) ongoing basis.

The Executive Assistant plays a critical role in supporting the effective operation of the Executive Office by providing high-level administrative and secretarial support to Executive Directors and the Executive Leadership Team. Working within a fast-paced and professional environment, you will coordinate executive activities, manage communications and support key organisational functions that contribute to the delivery of exceptional healthcare services across Latrobe Regional Health.

This role requires a highly organised and proactive professional who can manage competing priorities, maintain confidentiality and build strong working relationships across all levels of the organisation.

Working Together | We will respond to challenges together to create a safe, quality health service

The role of the Executive Assistant is to:

• Provide high-level administrative and secretarial support to Executive Directors, ensuring the efficient coordination of meetings, schedules and executive activities.
• Coordinate committee governance activities, including agenda preparation, minute-taking, action tracking and meeting administration.
• Manage correspondence, prepare professional communications and ensure deadlines and priorities are met.
• Maintain effective communication and collaboration with Executive members, administrative teams and key stakeholders across the organisation.
• Support the management and referral of Freedom of Information requests, complaints and medico-legal matters in accordance with organisational processes.
• Maintain corporate filing systems, administrative records and professional standards while contributing to continuous improvement initiatives.

About you

Ideal candidates for this role will have:

• Demonstrated experience in a senior administrative, executive assistant or secretarial role supporting senior leaders.
• Advanced computer skills, with strong proficiency in Microsoft Office applications and document management systems.
• Exceptional organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines.
• Excellent written and verbal communication skills, including experience preparing correspondence, agendas and accurate meeting minutes.
• Demonstrated ability to work collaboratively, exercise initiative, maintain confidentiality and adapt to changing priorities.
• A customer-focused approach, commitment to professional standards and the ability to build effective working relationships across all levels of the organisation.

Latrobe Regional Health offers a range of benefits including:

• Salary packaging up to $9,000 per annum.
• Meals/Entertainment benefit up to $2,650 per annum.
• Encouragement for professional development and ongoing education.
• A range of social club activities, discounts and diverse workplace activities.
• Free access to our Staff Wellbeing Centre offering health education and wellbeing
• Access to discounted gym membership and fitness services through Fitness Passport Services.

Interested about this exciting opportunity, but want more information? We encourage you to contact Nicole Eustace, Executive Assistant to CE email on **************@lrh.com.au for a confidential discussion.

About us

Located in the picturesque region of Gippsland, Latrobe Regional Health (LRH) offers the perfect balance between career and lifestyle. Enjoy easy access to Melbourne, stunning beaches, majestic mountains, and serene lakes. With flexible working hours, you can make the most of what Gippsland has to offer.

LRH cares for a population of about 300,000 and is the regional provider of specialist services. Our catchment covers 42,000 square kilometres, from Phillip Island to Mallacoota in the far east of Victoria. LRH offers cardiac care, surgery, medical, renal, emergency care, aged care, women's and children's services, pharmacy, allied health and rehabilitation. Medical and radiation oncology are offered by the Gippsland Cancer Care Centre.

Now is an exciting time to join the LRH team, with the $223.5 million expansion completed in March 2024, offering improved maternity and paediatric facilities, larger intensive care unit, increased medical and surgical beds and additional operating theatres.

Diversity and inclusion

We embrace workforce diversity and actively encourage applications from across our community including Aboriginal and Torres Strait Islander people, people with linguistically diverse backgrounds, people of all genders and gender identities and people with disabilities. LRH's Aboriginal Hospital Liaison Officer is available to support Aboriginal and Torres Strait Islander descent applicants and can be contacted via email: ***************@lrh.com.au

Applications Close: 08 November 2026

Before commencement, the successful applicant will provide evidence of an original and valid National Police Record Check, an employee Working with Children Check, and a current season influenza vaccine (if applicable to work area), unless a valid medical exemption applies.