Executive Assistant

Victorian Government; Shire of East Gippsland; Ibrido; AUD 70.000 - 100.000; Tempo pieno

Vantaggi offerti da questo lavoro

Salary packaging

Meals/Entertainment benefit

Professional development

Staff Wellbeing Centre

Fitness/ gym membership discounts

Descrizione del lavoro

Latrobe Regional Health is seeking an Executive Assistant to provide high-level administrative and secretarial support to the Executive Directors, ensuring efficient coordination of meetings, schedules and executive activities.

Ideal candidates will have senior admin or secretarial experience, strong IT skills in Microsoft Office, and exceptional organisational abilities to manage competing priorities and deadlines.

Competenze

• Demonstrated experience in a senior administrative, executive assistant or secretarial role supporting senior leaders.
• Advanced computer skills with Microsoft Office and document management systems.
• Exceptional organisational and time management skills with the ability to prioritise tasks and meet deadlines.
• Excellent written and verbal communication skills for correspondence, agendas and minutes.
• Ability to work collaboratively, maintain confidentiality and adapt to changing priorities.
• Customer-focused approach and ability to build relationships at all levels.

Mansioni

• Provide high-level administrative and secretarial support to Executive Directors, coordinating meetings, schedules and executive activities.
• Coordinate committee governance activities, including agenda preparation, minute-taking and action tracking.
• Manage correspondence, prepare professional communications and monitor deadlines and priorities.
• Maintain effective communication with Executive members, administrative teams and stakeholders.
• Support handling of FOI requests, complaints and medico-legal matters per organisational processes.
• Maintain corporate filing systems and contribute to continuous improvement initiatives.

Conoscenze

Executive support

Secretarial experience

Office administration

Time management

Communication skills

Strumenti

Microsoft Office

Descrizione del lavoro

Work Type: Ongoing - Full-time or part-time

Grade: Grade not specified

Occupation: Administration

Location: Gippsland - Latrobe

Reference: 3101

Are you seeking a rewarding and diverse Executive Assistant role in a leading regional hospital? Join the Executive Office at Latrobe Regional Health, where we value our employees by providing a safe and supportive workplace culture that enables you to thrive.

The role of the Executive Assistant is to:

• Provide high-level administrative and secretarial support to Executive Directors, ensuring the efficient coordination of meetings, schedules and executive activities.
• Coordinate committee governance activities, including agenda preparation, minute-taking, action tracking and meeting administration.
• Manage correspondence, prepare professional communications and ensure deadlines and priorities are met.
• Maintain effective communication and collaboration with Executive members, administrative teams and key stakeholders across the organisation.
• Support the management and referral of Freedom of Information requests, complaints and medico-legal matters in accordance with organisational processes.
• Maintain corporate filing systems, administrative records and professional standards while contributing to continuous improvement initiatives.

About you

Ideal candidates for this role will have:

• Demonstrated experience in a senior administrative, executive assistant or secretarial role supporting senior leaders.
• Advanced computer skills, with strong proficiency in Microsoft Office applications and document management systems.
• Exceptional organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines.
• Excellent written and verbal communication skills, including experience preparing correspondence, agendas and accurate meeting minutes.
• Demonstrated ability to work collaboratively, exercise initiative, maintain confidentiality and adapt to changing priorities.
• A customer-focused approach, commitment to professional standards and the ability to build effective working relationships across all levels of the organisation.

Latrobe Regional Health offers a range of benefits including:

• Salary packaging up to $9,000 per annum.
• Meals/Entertainment benefit up to $2,650 per annum.
• Encouragement for professional development and ongoing education.
• A range of social club activities, discounts and diverse workplace activities.
• Free access to our Staff Wellbeing Centre offering health education and wellbeing
• Access to discounted gym membership and fitness services through Fitness Passport Services.

Interested about this exciting opportunity, but want more information? We encourage you to contact Nicole Eustace, Executive Assistant to CE email on [e-mail] for a confidential discussion.

Located in the picturesque region of Gippsland, Latrobe Regional Health (LRH) offers the perfect balance between career and lifestyle. Enjoy easy access to Melbourne, stunning beaches, majestic mountains, and serene lakes. With flexible working hours, you can make the most of what Gippsland has to offer.

LRH cares for a population of about 300,000 and is the regional provider of specialist services. Our catchment covers 42,000 square kilometres, from Phillip Island to Mallacoota in the far east of Victoria. LRH offers cardiac care, surgery, medical, renal, emergency care, aged care, women's and children's services, pharmacy, allied health and rehabilitation. Medical and radiation oncology are offered by the Gippsland Cancer Care Centre.

Now is an exciting time to join the LRH team, with the $223.5 million expansion completed in March 2024, offering improved maternity and paediatric facilities, larger intensive care unit, increased medical and surgical beds and additional operating theatres.

Diversity and inclusion

We embrace workforce diversity and actively encourage applications from across our community including Aboriginal and Torres Strait Islander people, people with linguistically diverse backgrounds, people of all genders and gender identities and people with disabilities. LRH's Aboriginal Hospital Liaison Officer is available to support Aboriginal and Torres Strait Islander descent applicants and can be contacted via email: [e-mail]

How to apply

Join us in our mission to provide exceptional healthcare services to our community. Apply today and make a difference in the lives of our patients and their families. Please click the APPLY button to be directed to our Careers page for direct application. Applications should include a cover letter addressing the Key Selection Criteria and current resume.

Applications Close: 08 November 2026

Explore all the great things happening at LRH by visiting our Careers and Training page of our website www.lrh.com.au/Careers-and-Training/ and take the next step in your career journey.

Before commencement, the successful applicant will

Provide evidence of an original and valid National Police Record Check, an employee Working with Children Check, and a current season influenza vaccine (if applicable to work area), unless a valid medical exemption applies.

Applications close Sunday 8 November 2026 at 11.59pm