Executive Assistant

Child and Adolescent Health Service; Perth; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Child and Adolescent Health Service (CAHS) is seeking an Executive Assistant to provide high-level executive and administrative support to the Executive Director, ensuring confidential and efficient operation of the office.

Responsibilities include managing complex calendars, coordinating meetings and events, preparing correspondence and reports, screening enquiries, and liaising with internal and external stakeholders to support effective communication and workflow across the organisation.

Responsibilities

• Manage complex calendars for the Executive Director.
• Coordinate meetings and events with internal and external stakeholders.
• Screen enquiries and prepare correspondence and reports.
• Liaise with a broad range of stakeholders to support communications and workflow.

Job description

CRVCID No. 752931 This is a Permanent Full Time appointment. Position Profile: We are looking for an Executive Assistant to provide high-level executive and administrative support to the Executive Director, ensuring the smooth, efficient, and confidential operation of the office. In this pivotal role, you will manage complex calendars, coordinate meetings and events, prepare correspondence and reports, screen enquiries, and liaise with a broad range of internal and external stakeholders. You will be responsible for supporting effective communication and workflow management while maintaining a professional and responsive service. You will also provide information and project support through the management of confidential records and filing systems, conducting research and information searches, maintaining web content, and assisting with workforce administration processes, including MyHR. Working proactively, you will identify opportunities to improve administrative processes, support office efficiency, and contribute to the delivery of high-quality executive services across the organisation.

Eligibility to Apply: To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia. Sponsorship is not currently available for this position. Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities. In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

About CAHS The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State’s only dedicated health service for infants, children, and young people. CAHS comprises three service areas: Perth Children’s Hospital (PCH) and Neonatology, Community Health, and Child and Adolescent Mental Health Services (CAMHS). With over 7000 employees, our services are delivered at PCH and King Edward Memorial Hospitals (KEMH), as well as across a network of more than 160 community clinics across the Perth metropolitan area.

For further information about the benefits of working for CAHS, please click here and for further information regarding CAHS’ services, please click here CAHS values: To achieve our vision of healthy kids, healthy communities , CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion , Collaboration , Equity , Respect , Excellence and Accountability . During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

Support for your interview process CAHS is committed to ensuring that our interview process meets the access needs of all applicants. If you require any reasonable adjustments to accommodate a disability, enhance access, or support your inclusion and success during the interview, please contact the CAHS Talent Acquisition Team prior to your interview. You can reach the team via [e-mail] or by calling 08 6456 0321. All enquiries will be treated confidentially. Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted.