Administrative Coordinator - CAMHS

Child and Adolescent Health Service; Western Australia; On-site; AUD 65,000 - 85,000; Full time

Job summary

Child and Adolescent Health Service (CAHS) is seeking an experienced Administrative Coordinator to lead CAMHS East’s administrative functions across multiple locations. You will supervise staff, standardise processes, and ensure efficient service delivery while complying with organisational policies.

Working with senior management, you will oversee facilities coordination, asset management, procurement and ICT liaison, and support PSOLIS data integrity and reporting requirements.

Qualifications

• Proven leadership of administrative teams across multiple sites.
• Experience delivering high-level executive support and coordinating complex processes.
• Excellent stakeholder liaison and reporting capabilities.

Responsibilities

• Lead, supervise and develop administrative staff across CAMHS East.
• Coordinate day-to-day admin operations and service delivery.
• Provide confidential support to senior management and prepare documentation.

Skills

Team leadership

Administrative coordination

Stakeholder liaison

High-level executive support

Multisite coordination

Tools

PSOLIS systems

MS Office

Facilities management software

Job description

CRVCID No. 752558 This is a Permanent Full Time appointment (1.0 FTE). Part-time hours may also be considered. Job Share arrangements may also be considered. While this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other 'similar' vacancies within CAHS and/or the wider WA public sector. These positions may be available across South CAMHS, North CAMHS and Perth Children's Hospital.

About Our Team:

The Child and Adolescent Mental Health Services (CAMHS) in Western Australia offer support, advice and treatment to children and adolescents from birth to 18 years who are experiencing mental health challenges. CAMHS East delivers community-based mental health services across multiple sites within a large metropolitan catchment area. Our multidisciplinary teams are committed to providing high-quality, consumer-focused care and support to children, young people and their families. To ensure the effective delivery of these services, CAMHS East relies on a dedicated administrative workforce that supports clinicians, managers and service operations across the region.

About the Role:

We are seeking an experienced and highly organised Administrative Coordinator to provide leadership and comprehensive administrative support across CAMHS East. This role is responsible for ensuring the delivery of coordinated, effective and timely administrative services across multiple locations. You will lead and supervise a team of administrative staff, ensuring consistent processes, efficient workflows and compliance with organisational policies and reporting requirements. Working closely with senior management, you will provide high-level administrative and executive support, coordinate office operations, contribute to service improvement initiatives and oversee a range of operational functions, including facilities coordination, asset management, procurement and financial administration.

Key responsibilities include:

• Leading, supervising and supporting administrative staff, including recruitment, orientation, performance management and professional development.
• Managing day-to-day administrative operations and ensuring efficient service delivery across CAMHS East.
• Providing high-level administrative, executive and confidential support to senior management.
• Coordinating meetings, preparing agendas and minutes, and managing sensitive correspondence and documentation.
• Developing and implementing administrative procedures, systems and work instructions to support service delivery and compliance requirements.
• Assisting with facilities management and liaising with internal and external stakeholders regarding support services and service agreements.
• Overseeing asset management, including equipment, furniture, mobile phones and fleet vehicles.
• Coordinating ICT requirements and acting as a liaison with Health Support Services and Information and Communications Technology teams.
• Supporting PSOLIS systems administration, data integrity and reporting requirements.
• Managing procurement activities, PCard transactions and supplier accounts in accordance with approved policies and procedures.

CAHS values:

To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

Eligibility to Apply:

To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia. This position is subject to a Western Australian Working With Children (WWC) Check. For further information please refer to the WWC website at: https://workingwithchildren.wa.gov.au While this selection process will initially be used to fill the above vacancies, it may also be used to fill other 'similar' vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision. These can be permanent full time, permanent part time or fixed term full time, fixed term part time opportunities with the possibility of extension and/or permanency.

Other Conditions:

Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process. WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities. In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Support for your interview process:

CAHS is committed to ensuring that our interview process meets the access needs of all applicants. If you require any reasonable adjustments to accommodate a disability, enhance access, or support your inclusion and success during the interview, please contact the CAHS Talent Acquisition Team prior to your interview. You can reach the team via [e-mail] or by calling 08 6456 0321. All enquiries will be treated confidentially.