Executive Assistant

HBF Health Limited; Perth; Hybrid; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Subsidised Gold Hospital Insurance

Flexible working and work from home

3 wellbeing days per year

2 volunteering days per year

Onsite Barista with subsidised coffee

Corporate discounts across gyms, retai

Job summary

HBF Health Limited in Perth is seeking an Executive Assistant to provide high-level executive and administrative support. You will manage complex diaries, coordinate meetings and travel, and assist with leadership communications, working closely with the Executive team.

The role offers flexible working and work-from-home options, site-based benefits, and a collaborative EA group across HBF to support efficient executive operations.

Qualifications

• Experience providing high-level executive or administrative support.
• Strong diary, meeting and travel coordination capability.
• Excellent organisation and time management skills, with the ability to manage multiple priorities.
• Strong written communication, document preparation and proofreading skills.

Responsibilities

• Proactively manage a complex diary in line with priorities and commitments, coordinating internal and external meetings.
• Support preparation of meetings, engagements and leadership events, including agendas, actions and follow up.
• Coordinate executive communications with internal and external stakeholders and draft high-quality materials.

Skills

High-level executive support

Diary management

Travel coordination

Written communication

Job description

Executive Assistant### Executive AssistantApply: Perth: Full time: Posted Today: End Date: November 22, 2026 (11 days left to apply): JR100582**HBF benefits*** Fully subsidised Gold Hospital Insurance Cover* Flexible working and work from home options* 3 additional wellbeing days each year (on top of our standard 20 days annual and 10 days personal leave)* 2 volunteering days per year* Onsite Barista with subsidised coffee* Access to corporate discounts across a range of gyms, retail, restaurants and hotels As an Executive Assistant at HBF you’ll provide high-level executive and administrative support, helping ensure priorities are managed effectively and the Executive and broader Leadership Team are well supported. Working in a fast-paced environment, you’ll be a trusted partner, managing competing priorities, coordinating meetings and communications, while ensuring the right information and materials are available at the right time. You’ll work closely with stakeholders across HBF and externally, using sound judgement, professionalism and discretion in everything you do. You’ll also collaborate with HBF’s broader Executive Assistant group, helping create a connected and efficient approach to supporting the Executive team. Due to internal promotion we have 2 roles available supporting Governance and Risk or Member Services, Part time would be considered for this role.**Your day to day*** Proactively managing a complex diary in line with key priorities, goals and commitments while coordinating internal and external meetings* Supporting the preparation of meetings, engagements and divisional and leadership events, including agendas, actions and follow up* Coordinate Executive communications and engage professionally with internal and external stakeholders* Prepare, draft and proofread high-quality business correspondence including Executive Committee papers and reports* Manage travel bookings, expenses, corporate credit cards and invoices for your division* Work collaboratively with the Executive Assistant group across HBF to support effective outcomes across the Executive team**About you**You’re a highly organised and proactive professional who enjoys working in a dynamic environment where priorities can move quickly. You’re comfortable anticipating what’s needed, bringing structure to competing demands and building trusted relationships at all levels.You communicate clearly, have strong attention to detail and understand the importance of judgement and confidentiality when working closely with senior leaders. You’re also a natural collaborator who enjoys being part of a broader team and contributing wherever you can. **You’ll also bring:*** Experience providing high-level executive or administrative support* Strong diary, meeting and travel coordination capability* Excellent organisation and time management skills, with the ability to manage multiple priorities* Strong written communication, document preparation and proofreading skills* A collaborative approach and ability to build strong working relationships with confidence engaging senior leaders and internal and external stakeholders**Next Steps** To apply, click on the “Apply\" button to complete your application and send through a copy of your CV outlining your skills and experience in relation to this role. At HBF, we believe in the unique potential of every individual. We’re committed to building an inclusive workplace where diverse perspectives are valued and celebrated, because they make us stronger. We encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disabilities and members of the LGBTQIA+ community.We want you to Be You, Be Bold, and feel supported every step of the way. If you need any adjustments during the recruitment process, please contact us at [e-mail] so we can work together to accommodate your needs. Discover how we’re making a difference, explore our Community Initiatives at: Community Initiatives | HBF Health Insurance