Executive Assistant

City Of Kingston Careers; Melbourne; Hybrid; AUD 101,000 - 110,000; Part time

Benefits offered by this job

Flexible Work Options

Annual leave loading payment

Learning and development opportunities

Accrued day off every four weeks (Full

Salary Packaging

Study/development assistance

Discounted gym memberships

Parental leave

Employee Assistance Programs (EAP)

Job summary

City of Kingston Council is seeking an experienced Executive Assistant to join the Executive Services Team two days per week to support two Executive Leadership Team Members, the Office of the CEO and the Office of the Mayor and Councillors. The role requires high level executive assistance, diary management, preparation of Council reports, meeting planning, minute taking and proactive data analysis.

You will build relationships with internal and external stakeholders, work with discretion, and

Qualifications

• Demonstrated ability to excel in a job-share arrangement and ensure continuity
• Ability to build relationships with internal and external stakeholders
• Highly organised, able to meet deadlines and manage competing priorities

Responsibilities

• Provide high quality, proactive executive assistance to two Executive Leadership Team Members
• Support other ELT members, Mayor and Councillors and Team Leader Executive Services as required
• Assist in preparation, review and approval of Council reports and updating of the Meeting Planner
• Proactively conduct research, analyse data, prepare reports and manage agendas and minutes
• Diary management and forward planning for two ELT members

Skills

Executive support

Diary management

Stakeholder relationships

Discretion

Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

• Executive Assistant to Executive Leadership Team
• Temporary part time (15 Month tenure)
• Collaborative and supportive team environment
• Band 6 $100,968.38 - $110,162.74 per annum pro rata (dependent on experience) plus superannuation
• Location: Cheltenham

The role

We are seeking an experienced Executive Assistant to be part of the Executive Services Team two days per week. The Executive Services Team supports five Executives, the Office of the CEO and the Office of the Mayor and Councillors.

The Key role of this position is to provide high level executive support and assistance to two Executive Leadership Team Members.

Reporting to the Team Leader Executive Services, your role is to:

• Provide high quality, proactive executive assistance to two Executive Leadership Team Members.
• Provide support and assistance as required to other Executive Leadership Team members, Mayor and Councillors and Team Leader Executive Services.
• Support the Executive Leadership Team in the preparation, review and approval of Council reports, including monitoring and updating Council’s Meeting Planner.
• Provide proactive support to the Executive Leadership Team, anticipating needs, conducting research, analysing data, preparing reports and accurately managing agendas and minutes.
• Diary management and forward planning for two Executive Leadership Team members.

About you

Our ideal candidate will thrive in a team environment, be collaborative, proactive and a forward thinker, with the highest level of professionalism.

We are looking for someone with:

• Demonstrated ability to excel in a job-share arrangement, ensuring continuity, collaboration, and exceptional executive support through effective communication and teamwork
• Ability to build relationships with internal and external stakeholders
• Highly organised, meet deadlines and manage conflicting priorities
• Advance skills in Microsoft Office applications
• Work to the highest level of discretion

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at [e-mail]

About Kingston

Kingston Council's collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Enquiries

For any inquiries about the position, please contact Jodie Price, Team Leader Executive services at [e-mail]

Why you'll love working for us?

• Flexible Work Options, including remote and work flexible work hours
• Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full-time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

For further information visit our website join our team - City of Kingston

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.