Executive Assistant

Corrections Victoria; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Corrections Victoria is seeking an Executive Assistant to provide high-level confidential executive and administrative support to the Commissioner, enabling the effective operation of the Office of the Commissioner.

You will manage complex diary matters, correspondence, briefings, records and meetings; coordinate travel arrangements; and handle stakeholder enquiries with discretion in a fast-paced environment.

Qualifications

• Experience delivering high-level executive and administrative support to senior executives or agency heads in a complex, fast-paced environment.
• Ability to manage complex diaries and travel arrangements with discretion.
• Proven ability to exercise sound judgment and manage confidential matters under tight deadlines.

Responsibilities

• Provide high-level confidential executive and administrative support to the Commissioner.
• Manage the Commissioner's diary, meetings, and travel arrangements; handle correspondence and briefings.
• Coordinate enquiries with Strategic Advisors and ministerial/ executive staff across portfolios.

Skills

Executive support

Diary management

Discretion

Stakeholder liaison

Records management

Education

Administrative credentials

Tools

TRIM

EBC

Oracle

Job description

3d ago , from Corrections Victoria Prison Officer Positions

• Provide high-level, confidential executive and administrative support to the Commissioner, Corrections Victoria.
• Ongoing, full-time opportunity.

Are you a skilled executive assistant with experience supporting senior leadership in a fast-paced operating environment? Do you bring sound judgement, discretion, and a calm, adaptable approach when managing sensitive matters and competing priorities? Do you take pride in building positive working relationships and ensuring the smooth, efficient operation of an executive office? If so, this could be the opportunity for you.

The Department of Justice and Community Safety is seeking an Executive Assistant to provide a critical role within the Office of the Commissioner.

About the Business Unit

The Department of Justice and Community Safety (DJCS) provides a range of government programs and services which focus on improving community safety, victim services, regulatory services and crime prevention, and building strong collaboration across the justice system.

Corrections Victoria operates Community Correctional Services, the prison system and Victoria's post sentence scheme, seeking to provide safe and secure containment for people in custody and an environment and programs and services that support rehabilitation. Corrections Victoria operates 14 public prisons, one transition centre, a community residential facility, two residential facilities and overseas Victoria's privately operated prisons.

Corrections Victoria's vision is for Safer Prisons, Safer People and Safer Communities. Corrections Victoria's mission is to create a safer, smarter corrections system with a skilled and supported workforce, that enables people in our care to make better decisions.

Reporting to the Secretary, the Commissioner is responsible for the leadership, effective operation and risk management of the Victorian adult corrections system. The Commissioner is accountable for acquitting CV's obligations under the Corrections Act and other relevant Acts.

About the Role

As Executive Assistant, you will provide high-level, confidential executive and administrative support to the Commissioner, Corrections Victoria, enabling the effective operation of the Office of the Commissioner and supporting the delivery of key organisational priorities.

You will manage complex diary matters, correspondence, briefings, records, meetings, and stakeholder enquiries, while exercising sound judgement and discretion across sensitive operational, policy, staffing, and correctional management matters.

Some of your duties will include:

• Provide high-level confidential, secretarial, executive and administrative support and assistance to the Commissioner on a range of sensitive and complex matters.
• Manage the Commissioner's diary, including scheduling and coordination of meetings and appointments, attendance at conferences, and travel arrangements.
• Manage enquiries into the Commissioner's office in collaboration with Strategic Advisors and other staff, including by liaising with ministerial and executive staff across various government portfolios.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

• Demonstrated extensive experience and expertise in delivering high-level executive and administrative support to senior executives or agency heads in a complex, fast-paced operating environment.
• Demonstrated ability to exercise sound judgment and determine executive priorities under tight and conflicting deadlines with limited supervision.
• High-level capability in using electronic document and workflow management systems (such as TRIM and EBC) to manage confidential briefings, executive correspondence, and records retrieval.
• Experience processing invoices and financial transactions using financial management systems (such as Oracle) is desirable.

Qualifications/requirements

• There are no mandatory qualifications for this role; however, demonstrated experience in providing support to senior executives and relevant business administration credentials are desirable.

The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.