Executive Assistant

Mercy Aged and Community Care Ltd; City of Wyndham; On-site; AUD 70,000 - 90,000; Full time

Job summary

Mercy Health at Werribee Mercy Hospital is seeking an experienced administrator to provide comprehensive support to the Critical Care and Medicine Sub Acute divisions. You will coordinate complex schedules, manage communications with senior leaders and ensure operational efficiency across teams.

The role requires strong administrative skills, excellent organisation and a proactive approach, with a focus on patient-centred care and collaboration with executive teams.

Qualifications

• Excellent administrative, organisational and time management skills.
• Proven experience supporting senior executives, directors or leadership teams.
• Exceptional written and verbal communication skills, with ability to tailor communication to diverse stakeholders.

Responsibilities

• Provide a full range of administrative support to Critical Care and Medicine Sub Acute divisions at Werribee Mercy Hospital.
• Coordinate schedules and priorities for Divisional Directors and senior leadership.
• Demonstrate initiative, adaptability and proactive problem solving to manage complex schedules.

Skills

Administrative skills

Organisational skills

Time management

Stakeholder engagement

Communication skills

Executive support experience

Job description

Employment Type: Full Time Hours: 40 hours with ADO Salary: HS3 Location: Werribee Mercy Hospital Upload with Application: Resume, cover letter, and all relevant qualifications Contact: Emma Hall, Divisional Director Critical Care, [e-mail]

Where there's life, there's Mercy. Where there's care, there's You. Through the battles and the breakthroughs, we're there. Where will you be? For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that’s gone before, to grow your impact and gain experience that’s hard to find elsewhere. As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you'll have the chance to make an impact and gain experience that’s hard to find elsewhere. At Mercy Health, it's all about taking what we have and making it better. To do that, we need you. Join us at Mercy Health and help our teams deliver even greater outcomes.

About the opportunity

This role is responsible for providing a full range of administrative support to Critical Care and Medicine Sub Acute divisions at Werribee Mercy Hospital, which requires coordination and support of the following roles:

• Divisional Director Critical Care
• Divisional Director Medicine Sub Acute
• Clinical Service Director Medicine Sub Acute

What you'll bring

You're resilient, compassionate and have a whole lot of heart. Most importantly, you are committed to delivering exceptional patient-centred care.

To thrive in this role, you will have:

• Excellent administrative, organisational and time management skills, with a demonstrated ability to prioritise competing demands, adapt to changing priorities and proactively solve problems.
• Proven experience supporting senior executives, directors or leadership teams, enabling them to maximise their effectiveness and contribution to organisational objectives.
• Exceptional written and verbal communication skills, with the ability to tailor communication to a diverse range of stakeholders.
• Demonstrated ability to use initiative, anticipate needs and provide proactive support in the coordination of complex schedules, activities and priorities.
• High level of accuracy and attention to detail, with a commitment to delivering quality outcomes.
• Strong stakeholder engagement and relationship management skills, with the ability to build effective working relationships across all levels of an organisation.
• Experience in an administrative or executive support role within an acute healthcare environment will be highly regarded.

You will also be required to provide evidence of, or in the process of obtaining:

• A current Police Record Check and Working with Children Check.
• Proof of current influenza vaccination and other vaccination status consistent with public health orders.

We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture. We extend this acknowledgement to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.

The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support.

we're proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA).

Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.

Mercy Health Australia is renowned for its unwavering commitment to providing compassionate and patient-centered health services and aged care services.

If you're value and display empathy, integrity, and are seeking the opportunity to make a real difference, we invite you to join us!

We look forward to welcoming you to your journey with Mercy Health.