Executive Assistant

Mercy Health; City of Wyndham; On-site; AUD 65,000 - 80,000; Full time

Job summary

Mercy Health in Victoria is seeking an experienced administrator to provide comprehensive support to the Critical Care and Medicine Sub Acute divisions at Werribee Mercy Hospital. You will coordinate scheduling, manage documentation, and liaise with senior leaders to enable efficient operations.

The role requires resilience, strong organisational skills, and a commitment to patient-centred care. You will be part of a for-purpose organisation offering stability and opportunities within a large

Qualifications

• Excellent administrative, organisational and time management skills.
• Proven experience supporting senior executives, directors or leadership teams.
• Exceptional written and verbal communication skills, with the ability to tailor communication to stakeholders.
• Demonstrated ability to use initiative and proactively support complex schedules and priorities.
• High level of accuracy and attention to detail.

Responsibilities

• Provide a full range of administrative support to Critical Care and Medicine Sub Acute divisions at Werribee Mercy Hospital.
• Coordinate and support the Divisional Director Critical Care, Divisional Director Medicine Sub Acute and Clinical Service Director Medicine Sub Acute.
• Manage complex schedules, prioritise competing demands and adapt to changing priorities.
• Maintain documentation, records and ensure compliance with policies.
• Assist with evidence of police checks, working with children checks and vaccination status as required.

Skills

Administrative support

Stakeholder communication

Calendar management

Document control

Data entry

Policy compliance

Job description

Employment Type: Full Time
Hours: 40 hours with ADO
Salary: HS3
Location: Werribee Mercy Hospital
Upload with Application: Resume, cover letter, and all relevant qualifications
Contact: Emma Hall, Divisional Director Critical Care, *********@mercy.com.au

Where there's life, there's Mercy.
Where there's care, there's You.

Through the battles and the breakthroughs, we're there. Where will you be?

For over a century, our incredible teams have provided care for people when they need it most. Our people feel great pride in this, and they value the security and stability we offer. But it also means so much opportunity - to build on all that's gone before, to grow your impact and gain experience that's hard to find elsewhere.

As a for-purpose organisation with over 10,000 dedicated, compassionate people, we continue to offer more services and deeper care than ever before. With Mercy, you'll have the chance to make an impact and gain experience that's hard to find elsewhere.

At Mercy Health, it's all about taking what we have and making it better.

To do that, we need you.
Join us at Mercy Health and help our teams deliver even greater outcomes.

About the opportunity

This role is responsible for providing a full range of administrative support to Critical Care and Medicine Sub Acute divisions at Werribee Mercy Hospital, which requires coordination and support of the following roles:

• Divisional Director Critical Care
• Divisional Director Medicine Sub Acute
• Clinical Service Director Medicine Sub Acute

What you'll bring

You're resilient, compassionate and have a whole lot of heart. Most importantly, you are committed to delivering exceptional patient-centred care.

To thrive in this role, you will have:

• Excellent administrative, organisational and time management skills, with a demonstrated ability to prioritise competing demands, adapt to changing priorities and proactively solve problems.
• Proven experience supporting senior executives, directors or leadership teams, enabling them to maximise their effectiveness and contribution to organisational objectives.
• Exceptional written and verbal communication skills, with the ability to tailor communication to a diverse range of stakeholders.
• Demonstrated ability to use initiative, anticipate needs and provide proactive support in the coordination of complex schedules, activities and priorities.
• High level of accuracy and attention to detail, with a commitment to delivering quality outcomes.
• Strong stakeholder engagement and relationship management skills, with the ability to build effective working relationships across all levels of an organisation.
• Experience in an administrative or executive support role within an acute healthcare environment will be highly regarded.

You will also be required to provide evidence of, or in the process of obtaining:

• A current Police Record Check and Working with Children Check.
• Proof of current influenza vaccination and other vaccination status consistent with public health orders.

Ready to help us shape the future of healthcare?

Join us and make a meaningful difference in people's lives - and your career.

Please contact us if you would like to find out more or communicate any requirements to ensure we provide you with a fair and equitable interview and selection process.

We acknowledge the Wurundjeri Woi-wurrung peoples, traditional Custodians of the Land in which our Head Office is based, on traditional lands of the Kulin Nation and recognise their deep connections to the land, sea, and culture.

We extend this acknowledgment to the many Traditional Lands that we operate across Australia and pay our respects to Elders past and present.

The team at Mercy Health is as wonderfully diverse as the patients, residents, clients and communities we support. We're proud to be recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA). Mercy Health strongly encourages applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, sexualities, genders, abilities and cultural backgrounds.