Executive Assistant

AC Media Productions PTY LTD; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Flexible working arrangements

Long-term partnership with CEO

Direct impact on business

Long-term partnership

Job summary

A luxury real estate marketing firm in Melbourne is seeking an Executive Assistant. This pivotal role involves managing the CEO's priorities and ensuring seamless communication. Candidates should have 3+ years supporting senior leaders, thrive in fast-paced environments, and possess exceptional digital and written skills. This offers a unique chance to have a direct impact on a rapidly scaling business, autonomy, and flexible working arrangements.

Qualifications

• 3+ years supporting founders, executives, or senior leaders.
• Experience in fast‑paced environments, ideally in agency/startup.
• Exceptional written English with excellent judgment.
• Strong digital skills (Google Workspace, Slack, Notion, etc.)
• Excellent judgment, initiative, and discretion.

Responsibilities

• Manage the CEO’s inboxes and prioritize communication.
• Design and enforce the CEO’s calendar efficiently.
• Identify inefficiencies and enhance workflows.
• Own and design the CEO’s calendar (priorities, batching, energy)
• Enforce a “no agenda, no meeting” standard
• Manage travel, itineraries, and logistics with zero surprises
• Run a clean communication rhythm (daily syncs, weekly audits)
• Identify inefficiencies and improve systems and workflows

Skills

Ownership

Proactive thinking

Attention to detail

Emotional intelligence

Discretion

Emotional intelligence

Upskilling

Tools

Google Workspace

Slack

Notion

Job description

AC Media Productions (ACM) is one of Australia’s fastest‑growing luxury real estate marketing companies. We produce high‑end video and photography campaigns for some of the most prestigious properties in Victoria and are now expanding.

The Role

We’re hiring an Executive Assistant – a newly created role designed to support the next phase of growth. This is not a traditional admin role; it is a high‑trust, high‑ownership position for someone who wants real responsibility, proximity to leadership, and the opportunity to grow alongside a fast‑scaling founder‑led business.

Help protect the CEO’s time and protect his focus. You’ll operate as an extension of the CEO – managing information flow, priorities, logistics, and systems so the business can scale without bottlenecks.

What You’ll Do

• Own the CEO’s inboxes (email, Instagram, LinkedIn, inbound)
• Draft and send replies on behalf of the CEO
• Filter noise vs priority and close loops without being chased
• Own and design the CEO’s calendar (priorities, batching, energy)
• Enforce a “no agenda, no meeting” standard
• Manage travel, itineraries, and logistics with zero surprises
• Run a clean communication rhythm (daily syncs, weekly audits)
• Identify inefficiencies and improve systems and workflows

You'll Thrive Here If You

• Love ownership, not instruction
• Think two steps ahead
• Stay calm under pressure
• Catch details others miss
• Are discreet, loyal, and emotionally intelligent
• Want to upskill fast and become exceptional at what you do

What You’ll Need

• 3+ years supporting founders, executives, or senior leaders
• Experience in fast‑paced environments (agency/startup preferred)
• Exceptional written English
• Strong digital skills (Google Workspace, Slack, Notion, etc.)
• Excellent judgment, initiative, and discretion

What We Offer

• Remuneration information available upon request
• Autonomy, trust, and real responsibility
• Flexible working arrangements
• Direct impact on a rapidly scaling business
• Long‑term partnership with a driven CEO

How to Apply

Send:

• Your resume
• A 1‑minute video explaining:
  • Why this role fits you
  • How you think about protecting a CEO’s time

📩 [e-mail]