Executive Assistant

Lander & Rogers; City of Melbourne; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work

Wellness day

Home office allowance

Tech discounts

Job summary

Lander & Rogers in Melbourne is seeking an Executive Assistant to support our Partner & Head of International, who leads the firm’s international practice and drives growth across major markets.

You will manage a demanding calendar, coordinate domestic and international travel, prepare confidential materials, and deliver proactive, discreet executive support in a fast-paced legal environment with flexible work-from-home options.

Qualifications

• Proven experience as an executive assistant or personal assistant in a professional environment (ideally within a law firm or professional services firm).
• Strong organisational and diary management skills.
• Experience coordinating international travel and navigating visa processes.
• Advanced proficiency in Microsoft Office.
• Excellent communication and stakeholder management skills.
• Ability to work independently and adapt to changing priorities.
• Advanced proficiency of Microsoft Office, including Word and PowerPoint.
• Strong verbal and written communication skills and a sharp eye for detail.
• Proven decision making and problem-solving ability.
• Demonstrated time management and organisational skills.
• Proven influencing and conflict management skills.
• Strong ability to skilfully deal with people at all levels.

Responsibilities

• Manage a complex calendar by scheduling meetings, resolving conflicts, and handling urgent changes.
• Arrange and manage all aspects of domestic and international travel, including itinerary, flight bookings, accommodation, visa applications, and ground transport.
• Minute taking and overseeing the preparation, distribution and management of minutes and attachments and implementation of delegated actions
• Preparation of agendas, collating information and circulating confidential information
• Typing, editing and proof-reading documents, letters, memos and reports
• Problem solving including prioritisation of work, negotiation and strategic management of issues and risks with escalation where appropriate
• Develop, edit, and tailor presentations for board and C-suite meetings.
• Expense management, process and reconcile expenses, ensure timely submission of claims.
• General administration for both professional and personal tasks
• Liaise with internal and external parties, to coordinate events, meetings, and presentations.
• Respond, if required, to calls or emails outside of normal hours when the Partner is travelling across different time zones.
• Managing and undertaking various ad hoc tasks as required including proxy time entry, email dictation etc.

Skills

Diary management

Organisational skills

International travel

MS Office

Communication skills

Stakeholder management

Independent worker

Time management

Presentation support

Problem solving

Job description

• Join an award-winning Australian private practice renowned for its supportive and collaborative culture.
• Benefit from a flexible work-from-home arrangement, allowing you to achieve a healthy work-life balance.
• Work in an environment that fosters innovation and supports your growth and success.

About the Firm

Lander & Rogers is a leading independent law firm, with offices in Melbourne, Sydney, Brisbane, Canberra and global reach.

Our focus is on innovating the client experience and leading change in legal service delivery. We are also committed to supporting our communities through our pro bono work.

About the Role

As Executive Assistant, you will deliver high-level support to our Partner & Head of International, who leads our firm's international practice, driving our strategy to be the independent Australian firm of choice for inbound investment from key overseas markets such as the US, UK, Japan, China and Singapore.

In this pivotal role, you'll be instrumental in enabling their success by managing a diverse range of administrative tasks, whilst providing proactive and confidential assistance in a dynamic, fast-paced legal environment. We are pleased to provide flexible work-from-home options.

Responsibilities

• Manage a complex calendar by scheduling meetings, resolving conflicts, and handling urgent changes.
• Arrange and manage all aspects of domestic and international travel, including itinerary, flight bookings, accommodation, visa applications, and ground transport. Anticipate travel needs and proactively address potential issues.
• Minute taking and overseeing the preparation, distribution and management of minutes and attachments and implementation of delegated actions
• Preparation of agendas, collating information and circulating confidential information
• Typing, editing and proof-reading documents, letters, memos and reports
• Problem solving including prioritisation of work, negotiation and strategic management of issues and risks with escalation where appropriate
• Develop, edit, and tailor presentations for board and C-suite meetings.
• Expense management, process and reconcile expenses, ensure timely submission of claims.
• General administration for both professional and personal tasks
• Liaise with internal and external parties, to coordinate events, meetings, and presentations.
• Respond, if required, to calls or emails outside of normal hours when the Partner is travelling across different time zones.
• Managing and undertaking various ad hoc tasks as required including proxy time entry, email dictation etc.

About You

• Proven experience as an executive assistant or personal assistant in a professional environment (ideally within a law firm or professional services firm)
• Strong organisational and diary management skills.
• Experience coordinating international travel and navigating visa processes.
• Advanced proficiency in Microsoft Office.
• Excellent communication and stakeholder management skills.
• Ability to work independently and adapt to changing priorities.
• Advanced proficiency of Microsoft Office, including Word and PowerPoint
• Strong verbal and written communication skills and a sharp eye for detail
• Proven decision making and problem-solving ability
• Demonstrated time management and organisational skillsProven influencing and conflict management skills
• Strong ability to skilfully deal with people at all levels

Culture

People choose Landers for our down-to-earth, collaborative and supportive culture. We invest in our people and empower them to bring their best selves to work, both personally and professionally. We promote a diverse and inclusive environment with a strong focus on wellbeing, leadership and development.

Lander & Rogers offers a range of benefits to encourage professional development and ongoing learning, connection with colleagues, staying healthy and community involvement.

We value our people and understand the importance of maintaining a healthy, balanced and fulfilled lifestyle, some of our benefits include:

• Hybrid work: work flexibly between home and the office with the freedom to choose the location that is best for you, your clients, and your team
• Additional leave:to encourage you to take a moment to stop, reflect and reenergise, we offer an annual wellness day and if you meet the criteria, you may be eligible to receive up to 5 days of paid leave.
• Home office, fitness & wellness allowance: receive an annual $250 allowance in return for remote office equipment, fitness, and/or wellness expense
• Tech discounts: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal

Lander & Rogers is an equal opportunity employer that embraces diversity and inclusion.

We conduct background checks including criminal record checks on all successful candidates as a condition of employment.