Executive Assistant

at; City of Hobart; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Superannuation 15.4%

Job summary

The Australian Taxation Office (ATO) in Hobart seeks an Executive Assistant to be the first point of contact in the senior executive’s office. You will build rapport quickly and deliver a great client experience in a dynamic environment.

These roles are primarily office-based to support executive operations, with flexible arrangements possible. You will be co‑located with your senior executive and manage calendars, meetings and travel, while handling sensitive information with discretion.

Qualifications

• Australian citizenship required.
• Experience supporting senior executives and handling confidential information.
• Strong calendar management and travel coordination skills.
• Excellent time management and communication abilities.

Responsibilities

• Front‑of‑office duties and visitor coordination.
• Diary management and travel arrangements for senior executives.
• Anticipate needs and exercise sound judgment in decision making.
• Prioritise competing demands based on urgency and stakeholder impact.
• Apply discretion when handling confidential information.

Skills

Time management

Communication

Adaptability

Discretion

Stakeholder relations

Organisation

Tech proficiency

Job description

At the ATO, you’ll do work you can’t do anywhere else. Work that is meaningful, diverse and challenging. We do work that makes a real difference to the lives of Australians - work that might take you somewhere unexpected.

We’re building a leading tax and superannuation administration known for contemporary service, expertise and integrity.

We have a vibrant, inclusive and client-focused culture. We celebrate and champion diversity to reflect the community we serve.

About the role

As an Executive Assistant, you will be the first point of contact in your senior executive’s office, making your ability to build rapport quickly and deliver a great client experience highly valuable.

While flexible work arrangements may be considered, these roles are primarily office-based to support the dynamic and responsive nature of executive operations.

You will be co-located with your senior executive and undertake a variety of tasks.

• Front‑of‑office duties, such as welcoming visitors, handling incoming phone calls and correspondence and directing enquiries
• Diary management, coordinating meetings and events and managing travel itineraries
• Anticipate the needs of senior executives and exercise sound judgement
• Prioritise competing priorities based on urgency, risk and stakeholder impact
• Apply discretion and handle confidential and sensitive information appropriately

Skills and experience

• Excellent time management skills and prioritises tasks to meet competing demands
• Effective communication skills with a range of stakeholders
• Quickly adapts to new processes, systems and applications
• Attractive superannuation contributions of 15.4%
• Flexibility to provide work/life balance
• Award‑winning and highly professional organisation
• Contemporary workspaces and technology
• Learning and development opportunities

These roles will be offered in Hobart.

You must be an Australian citizen to work with the ATO.

People with disability and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Does this sound like you?

Find out more information about us on our careers page at www.ato.gov.au/careers

Our purpose is to collect tax so that government can deliver services for the Australian community. This includes us:

• collecting tax
• administering the goods and services tax (GST) on behalf of Australian states and territories
• managing our responsibilities in the superannuation system
• administering a range of payments and transfers on behalf of government
• being custodian of the Australian Business Register.

We operate under the Public Governance, Performance and Accountability Act 2013, within the Treasury portfolio, and are accountable under the Public Service Act 1999.

Our purpose is to collect tax so that government can deliver services for the Australian community. This includes us:

• collecting tax
• administering the goods and services tax (GST) on behalf of Australian states and territories
• managing our responsibilities in the superannuation system
• administering a range of payments and transfers on behalf of government
• being custodian of the Australian Business Register.

We operate under the Public Governance, Performance and Accountability Act 2013, within the Treasury portfolio, and are accountable under the Public Service Act 1999.

What can I earn as an Executive Assistant