Accounting - Administrator

Rezonate Recruitment; Ballarat; On-site; AUD 60,000 - 75,000; Full time

Job summary

Rezonate Recruitment's client, a respected accounting and advisory firm in Ballarat, is seeking an experienced Tax Administrator to join their team. You will support practice administration, assist senior leaders, and help manage compliance and client service duties.

This role offers growth into Personal Assistant responsibilities, with a focus on ATO/ASIC processes, document management, and efficient office operations.

Qualifications

• 3+ years in a senior administrator, client services coordinator, practice administration or executive/PA role within an accounting firm.
• Strong understanding of ATO and ASIC processes and accounting practice administration.
• Experience using XPM, FYI Docs, FuseDocs, FuseSign, CAS360/BGL, ATOmate, Xero or similar systems.
• Excellent written and verbal communication with a client-focused approach.
• Proactive, organized and able to manage multiple priorities in a fast-paced environment.
• Strong document management, workflow coordination and attention to detail.
• Advanced MS Office skills (Word, Excel, Outlook, PowerPoint).
• Looking to expand responsibilities into an Executive Assistant career path.

Responsibilities

• Manage ATO administration, client correspondence, records, payment arrangements and GIC remission requests.
• Support ASIC compliance, including company registrations, annual reviews and statutory records.
• Provide administrative support to Partners, including diary management, meetings and document preparation.
• Manage client onboarding and off boarding, ensuring compliance requirements are met.
• Prepare engagement letters, proposals, reports and client documentation.
• Assist with taxation administration, including IAS/BAS workflows, tax returns and lodgement deadlines.
• Maintain practice management systems, client databases and electronic filing.
• Coordinate billing, debtor follow-up and general practice administration.
• Liaise with clients, accountants, regulators and stakeholders to resolve enquiries.
• Contribute to continuous improvement of administrative processes and office procedures.

Skills

Senior Administrator

Client Services

Executive / Personal Assistant

Office software

Tools

Xero Practice Manager (XPM)

FYI Docs

FuseDocs

FuseSign

CAS 360 / BGL

ATOmate

Xero

Job description

Are you an experienced Administrator or Client Services Coordinator looking to take the next step into your career?

Our client, a highly regarded and progressive accounting and advisory firm, is seeking a strong tax administrator to join their Ballarat office. This role offers the opportunity to build on your practice administration experience while developing Personal Assistant responsibilities supporting senior leaders. Working within a supportive accounting team, you'll be responsible for a broad range of practice administration, compliance, and client service functions, while providing administrative support to Partners and senior staff.

Key Responsibilities

• Manage ATO administration, including client correspondence, records, payment arrangements and GIC remission requests.
• Support ASIC compliance, including company registrations, annual reviews and statutory records.
• Provide administrative support to Partners, including diary management, meetings and document preparation.
• Manage client onboarding and off boarding, ensuring all compliance requirements are met.
• Prepare engagement letters, proposals, reports, presentations and client documentation.
• Assist with taxation administration, including IAS/BAS workflows, tax returns and lodgement deadlines.
• Maintain practice management systems, client databases, workflows and electronic filing.
• Coordinate billing, debtor follow-up and general practice administration.
• Liaise with clients, accountants, regulators and stakeholders to resolve enquiries.
• Contribute to continuous improvement of administrative processes and office procedures.

About You

• You will have 3+ years' experience in a Senior Administrator, Client Services Coordinator, Practice Administration or Executive / Personal Assistant role within an accounting firm.
• Strong understanding of ATO and ASIC processes and accounting practice administration.
• Experience using Xero Practice Manager (XPM), FYI Docs, FuseDocs, FuseSign, CAS 360 / BGL, ATOmate, Xero, or similar practice management systems.
• Strong written and verbal communication skills with a professional, client focused approach.
• Proactive, organised, and confident managing multiple priorities in a fast-paced environment.
• Excellent document management, workflow coordination, and organisational skills.
• High level of accuracy and attention to detail.
• Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Looking to expand your responsibilities into an Executive Assistant career path.

What's on Offer

• Enjoy a flexible and supportive working environment where work life balance is valued.
• Be part of a supportive team that invests in mentoring, professional development, and long-term career growth.
• Opportunity to step into a senior administration role with Personal Assistant responsibilities, working closely with Partners and senior leaders.

Please note applicants must have full permanent working rights in Australia.

We work across Melbourne, Sydney, Adelaide, Perth, and Brisbane.