Executive Assistant: Dynamic Front-Office & Scheduling

Australian Taxation Office; City of Hobart; On-site; AUD 60,000 - 80,000; Full time

Job summary

Australian Taxation Office in Hobart is seeking an Executive Assistant to provide proactive support to senior leaders. You will be the first point of contact, deliver a superior client experience, and manage a fast-paced office environment with strong problem-solving and relationship-building skills.

You will handle diary management, arrange meetings and events (on site or virtual), coordinate travel with budget considerations, and assist with procurement and financial tasks while collaborating

Qualifications

• Experience in administration, customer service and relationship building.
• Able to handle front-of-office duties and be the first point of contact.
• Flexibility with work arrangements and office-based duties.

Responsibilities

• Front-of-office duties: welcome visitors, handle calls and correspondence.
• Diary management: prioritise meetings, manage emails, track follow-ups and deadlines.
• Coordinate meetings and events (on site or virtual) and prepare papers.
• Manage travel arrangements and itineraries, assist with budget management and procurement.
• Communicate with business partners and clients; support teams with admin tasks.

Skills

Administration experience

Customer service

Relationship building

Diary management

Meeting coordination

Travel arrangements

Budget management

Procurement

Job description

Australian Taxation Office in Hobart is seeking an Executive Assistant to provide proactive support to senior leaders. You will be the first point of contact, deliver a superior client experience, and manage a fast-paced office environment with strong problem-solving and relationship-building skills.

You will handle diary management, arrange meetings and events (on site or virtual), coordinate travel with budget considerations, and assist with procurement and financial tasks while collaborating