Executive Assistant

Carinity; Brisbane; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Salary packaging (PBI)

Employee assistance program

Flexible work-life balance

Professional development

Make a real difference

Job summary

Carinity is seeking an experienced Executive Assistant to the CEO to support a mission-driven organisation across aged care, education and community services. You will help keep the CEO connected to people, decisions and priorities and ensure meetings and administrative tasks run smoothly.

You will coordinate papers, records and actions for the Council and committees, build trusted relationships, and adapt to shifting priorities with discretion and professionalism.

Qualifications

• Proven experience supporting a CEO or senior executive.
• Strong organisational and communication skills with attention to detail.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Prepare high-quality correspondence, briefs, presentations and meeting materials.
• Coordinate Council and committee meetings, papers, minutes and records.
• Manage executive calendar, commitments and deadlines with timely follow-through.
• Develop positive working relationships with Council members, executives and external stakeholders.

Skills

Executive support

Stakeholder engagement

Calendar management

Discretion and confidentiality

Communication

Tools

Microsoft Office

Outlook

SharePoint

Job description

• Provide executive and board support while engaging keystakeholders
• Contribute to a mission focused on care, community andimpact
• Appealing not-for-profit (PBI) salary packaging options

Bring your executive support experience to a role wherepeople and purpose matter.

At Carinity, our work is ultimately about people. Across agedcare, education and community services, we support individuals,families and communities through care grounded in compassion,dignity, respect and our Christian values.

As Executive Assistant to the CEO, you will be an important partof the Office of the CEO, creating the organisation, connection andfollow-through that helps our CEO, Executive Management Team andCouncil work effectively and stay focused on the people andcommunities we serve.

The opportunityWorking closely with theCEO, you will provide high-level executive support across a diverseand purpose-driven organisation. You will help manage competingpriorities, keep important work moving and make it easier for theCEO to stay connected to the people, decisions and prioritiesrequiring their attention. You will also support the effectiveadministration of Carinity’s Council and committees, workingcollaboratively with the Council Secretary and senior leaders toensure meetings, papers, records and actions are wellcoordinated.

Your responsibilities will include:

• Anticipating upcoming needs and helping the CEO makeeffective use of their time and attention.
• Preparing and coordinating high-quality correspondence,briefings, presentations and meeting materials.
• Keeping track of executive commitments, decisions, actionsand deadlines and supporting timely follow-through.
• Coordinating Council and committee meetings, papers,minutes, records and associated administration.
• Developing positive and trusted working relationships withCouncil members, executives, senior leaders and externalstakeholders.

What you will bringYou may already be anexperienced Executive Assistant supporting a CEO or seniorexecutive, or have developed your expertise in another complexsenior executive environment. What matters is your ability to bringtogether strong organisation, communication and attention to detailwith a thoughtful and professional approach to supporting others.You will be comfortable working in an environment where prioritiescan shift and where discretion, care and good communication areimportant. You enjoy bringing organisation to complexity, helpingothers stay connected and informed, and building genuine workingrelationships across different levels of an organisation.

Above all, you understand that great executive support is aboutmore than keepings things organised. It is about making thingseasier for others, creating connection and helping important workmove forward.

The benefits of joining the Carinity team

• Appealing not-for-profit (PBI) salary packagingoptions
• Access to an employee assistance program
• At Carinity we acknowledge the need to balance your workand personal life and are genuinely committed to this
• On-going professional development and training
• Legitimate chance to make a real difference to thecommunity, every day

Carinity actively encourages and invites applications frompeople with disabilities and Aboriginal and Torres Strait Islanderpeople for all our positions.