Program Officer

Department of Transport & Planning Victoria; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

The Department of Transport & Planning Victoria invites applications for a Program Officer in Melbourne. This fixed-term role supports government grant programs for housing and enabling infrastructure across Victoria, ensuring financial compliance and robust reporting.

You will manage project tracking, procurement, budgets and milestones within the Land Delivery Division, develop reporting processes and maintain documentation, while engaging with diverse stakeholders and contributing to a

Qualifications

• Experience in supporting grant program administration or coordination with multiple stakeholders.
• Ability to present complex information clearly and concisely.
• Strong organisational and time-management skills to meet deadlines.

Responsibilities

• Supports administration and delivery of government grant programs across Victoria.
• Manages project tracking, procurement, budgets and milestones with reporting.
• Provides project management and business support within the Land Delivery Division.

Skills

Stakeholder management

Project coordination

Analytical thinking

Communication

Organisational skills

Education

Tertiary qualification in project management or related field

Tools

Microsoft Office

Job description

Department of Transport & Planning Victoria – Melbourne VIC

About Us

We create thriving places andconnectedcommunities. We plan,buildandmaintainVictoria’s transport,planningand land services. We are committed to a safe,inclusiveand high-performing workplace.

We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

This is a Fixed Term Position until 30 June 2028

The Program Officer supports the administration and delivery of government grant programs that fund housing and enabling infrastructure across Victoria. The role ensures programs meet financial management and government requirements while supporting effective allocation of funding, project tracking, procurement, budgets, milestones and reporting.

The role also provides project management and business support across the Land Delivery Division, developing reporting processes and maintaining accurate documentation. It requires strong analytical, communication and organisational skills, the ability to build effective relationships with government and industry stakeholders, influence senior stakeholders, work collaboratively and adapt to changing priorities while contributing to a positive team culture.

Whatwe’relooking for (Selection Criteria)

You’resomeone who:

• Thinks systemically, understanding broader organisational impacts and using the right tools and information to assess issues and make sound decisions.
• Looks for opportunities to improve, contributing ideas, encouraging innovation and using feedback to improve quality, efficiency and outcomes.
• Builds strong stakeholder relationships, understanding needs, connecting people and teams, and constructively addressing issues to deliver value.
• Plans and prioritises effectively, managing tasks against priorities, maintaining accurate records and ensuring work is delivered efficiently.
• Works collaboratively, building supportive relationships, sharing information and contributing to a positive team environment.

Qualifications and experience

You’llbring:

• Working knowledge of the Microsoft Office suite and ability to communicate complex ideas and information visually and succinctly (desirable).
• Experience in supporting the administration/ coordination of grant programs with various stakeholders, and contribution to progress reporting.

Pre-employment checks and employment conditions

Relevant pre-employment screening and reference checks will berequired.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

Recipients of Victorian Public Service (VPS) voluntary departure packages should note that re-employment restrictions apply.

Applications close at 11.59pm on Wednesday 30th September 2026.

Please include both your resume and a cover letteraddressing how your experience addresses each of the key selection criteria for the role. All applications must besubmittedvia the online portal,we’reunable to accept email or manual submissions.

For further information about the role, please contact Matthew Bryant, Manager, Land Coordination at**************@transport.vic.gov.au.

Redeployees

If you are a VPS redeployee, please state this in your cover letter and include your case manager’s contact details. This helps ensure your redeployment status is appropriately considered. For more information on redeployment, visit the Victorian Government policy.

Important Information

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