Executive and Administrative Coordination Officer

PathWest; Perth; On-site; AUD 100,000 - 130,000; Full time

Benefits offered by this job

Salary packaging arrangements

Flexible working arrangements

Professional development opportunities

Diverse and inclusive culture

Wellness support

Job summary

PathWest Laboratory Medicine WA is seeking an experienced professional to join the Office of the Chief Executive as the Executive and Administrative Coordination Officer. The successful candidate will provide high‑level executive and administrative support to the Office of the Chief Pathologist and Deputy Chief Pathologists, enabling effective governance and operational engagement across PathWest.

The role also provides Committee Secretariat support, preparing papers, collating materials,

Qualifications

• Experience providing high‑level executive support to senior leadership.
• Ability to coordinate governance processes and governance papers.
• Strong organizational skills with meticulous attention to detail.

Responsibilities

• Provide high‑level executive and administrative support to the Office of the Chief Executive (Chief Pathologist and Deputy Chief Pathologists).
• Coordinate governance and operational engagement across PathWest.
• Perform committee secretariat duties: prepare, collate and distribute papers; track actions from meetings.

Skills

Executive support

Governance coordination

Committee secretariat

Job description

Vacancy Reference No. CRVCID 753631

This is a Permanent Full-Time appointment.

WA Health is committed to growing the Aboriginal workforce as a part of WA Health’s Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position. Aboriginal people are encouraged to apply.

About PathWest: With over 2,600 employees across an extensive range of pathology and support services, PathWest Laboratory Medicine WA is committed to providing excellence and innovation in pathology testing, teaching and research. We offer a round-the-clock commitment to the health needs of the entire WA community through our laboratory facilities, collection centres, results lines and on‑call clinicians. Our pathology services cover the broadest range of routine, complex and rare tests, and our active teaching, research and pathology development programs assist not only in enhancing diagnostic accuracy but also in improving the understanding of disease processes and of clinical care. To learn more about PathWest and our services please click here.

About the role: We are seeking a suitably experienced person to join the Office of the Chief Executive as the Executive and Administrative Coordination Officer. The suitable candidate will provide high-level executive and administrative support to the Office of the Chief Pathologist (Chief Pathologist and where relevant, Deputy Chief Pathologists) to facilitate effective leadership, governance and operational engagement across PathWest. The position also provides Committee Secretariat support to the PathWest discipline‑based (and other) management Committees, preparing, collating and distributing relevant papers, and tracks achievement of action items arising from those meetings.

To find out more about the role: Please contact Kat Galvin, Director Office of the Chief Executive on 0404 805 620.

We are committed to ensuring our hiring processes are inclusive. If you are an Aboriginal and Torres Strait Islander person, a young person or a person with a disability seeking support with your application, please reach out to Jobs and Skills WA on 13 64 64.

For the full duties and role requirement : Please see the attached Job Description Form.

WA Health is committed to supporting and building a culturally diverse workforce and workplace culture that values diversity and inclusion. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disabilities, and people from culturally and linguistically diverse backgrounds.

Eligibility to Apply: To be eligible for appointment, applicants must have valid Australian work rights. This includes visa holders. Permanent appointments may be made to individuals who hold citizenship, permanent residency, or visas that enable ongoing employment in Australia.

Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a working with children check (if required for the role) and a pre‑employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process. Please note this recruitment process requires completion of satisfactory Pre‑Employment Health Assessment (PEHA). Any offer of employment with PathWest is conditional on satisfactory PEHA to ensure you are able to perform the inherent requirements of the position. An unsatisfactory PEHA will result in the offer of employment being withdrawn. Whilst this selection process will initially be used to fill the above vacancy, applicants found suitable for this position may be considered for other ‘similar’ vacancies within PathWest and/or the wider WA public sector. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

What we offer:

• Access to generous salary packaging arrangements. Including:
• Up to $9010 on a range of benefits such as mortgage, your rent or other everyday living expenses
• Up to $2650 on meal entertainment, holiday accommodation and venue hire
• Access to novated leasing to use pre‑tax dollars for a car and related expenses
• 12% employer contributed superannuation into a fund of your choice.
• For further information click here.
• Diverse and inclusive culture
• Professional Development Opportunities and Study leave/assistance
• Flexible working arrangements
• Flexible leave arrangements
• Wellness support including discounted gym membership
• Continuous learning
• Professional and location‑based allowances

PathWest supports flexible working practices and consideration will be given to flexible work options, where operationally appropriate.