Executive Administrative Coordinator for Senior Leaders

Global Payments; Sydney; On-site; AUD 75,000 - 81,000; Full time

Job summary

Global Payments is seeking an Administrative Assistant to support senior leaders in a shared-services environment. This role focuses on coordinating calendars, travel, expenses, and onboarding, while ensuring exceptional service and stakeholder engagement.

You will support approximately 15 leaders, manage events and town halls, and work within a global, fast-paced organisation. The position offers a competitive AUD salary and benefits, with a People & Culture team backing you.

Qualifications

• Experience in an administrative, team assistant, coordinator, or business support role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• A proactive, reliable, and customer-focused approach.
• Confidence working with calendars, travel booking systems, and expense management tools.
• Experience supporting multiple leaders in a shared-services environment.

Responsibilities

• Coordinating calendars, meetings, and scheduling across multiple senior leaders.
• Managing travel arrangements, approvals, accommodations, and transport.
• Processing expenses, purchase orders, and invoice tracking in line with company policies.
• Supporting team events, leadership offsites, and town halls when required.
• Assisting with onboarding activities, including equipment orders and new starter coordination.
• Providing onsite support for visitors, meetings, and catering arrangements.

Skills

Calendar management

Travel coordination

Expense management

Stakeholder management

Multitasking

MS 365 proficiency

Onboarding support

Event coordination

Communication

Customer focus

Tools

Outlook

Teams

SharePoint

Job description

Global Payments is seeking an Administrative Assistant to support senior leaders in a shared-services environment. This role focuses on coordinating calendars, travel, expenses, and onboarding, while ensuring exceptional service and stakeholder engagement.

You will support approximately 15 leaders, manage events and town halls, and work within a global, fast-paced organisation. The position offers a competitive AUD salary and benefits, with a People & Culture team backing you.