People & Office Coordinator (12‑Month Maternity Leave)

Jardan; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Beautiful work spaces

Great team environment

Employee Assistance Program

Competitive salary

Staff discounts on furniture and home­

Refer a friend incentive

Development and training opportunities

Job summary

Jardan, an Australian owned furniture company, is seeking an organised Office Coordinator for a 12‑month maternity leave contract at our Scoresby HQ. You will manage the main phone line, greet visitors, and support office operations and People & Culture activities.

Reporting to People & Culture, you will assist recruitment and onboarding, coordinate calendars and meetings, arrange travel, showroom administration, and help with stock, facilities and general admin.

Qualifications

• Organised, proactive and people-focused with strong coordination skills.
• Experience supporting HR activities including recruitment and onboarding.
• Office administration experience supporting leadership teams.

Responsibilities

• Answer and manage calls: Handle the main phone line, transfer calls promptly, and take clear, accurate messages for team members.
• Welcome all visitors: Greet guests at HQ with professionalism and warmth, and notify relevant staff of their arrival.
• Admin support for leadership: Provide calendar, document, and meeting support for our Managing Directors and the broader Management Team.
• Plan and run meetings: Schedule and prepare for internal meetings and showroom tours – book rooms, print documents, organise catering, and arrange transport if needed.
• Celebrate the team: Organise birthdays, farewells, quarterly awards, and Kris Kringle – from gift cards to cakes, you make it memorable.
• Executive support: Provide high-level administrative support to the Managing Director, including calendar management, meeting coordination and travel arrangements.
• People and Culture support: Support recruitment and onboarding activities, including shortlisting candidates, phone screening, interview coordination, reference checks, job advertising and welcoming new starters with HQ tours.
• Showroom Administration Support: Provide operational support to our showrooms, coordinating cleaning, maintenance, trades and services, stocktake, signage and stationery, as well as assisting with new showroom openings to ensure a consistent experience across all locations.
• Handle maintenance issues: Log and follow up on any building, equipment, or facility issues – liaise with trades and management to get things sorted fast.
• Book travel: Arrange domestic travel for Management, including flights, accommodation, and itineraries.
• Stay stocked and sorted: Order office and kitchen supplies, manage stationery levels, and coordinate regular mail‑outs and incoming deliveries.
• General admin: Jump in and help wherever needed – whether it’s a spreadsheet, a quick fix, or something out of the box.

Skills

Organised

People-focused

Administration

Recruitment

Onboarding

Calendar management

Communication

Coordination

Job description

Jardan, an Australian owned furniture company, is seeking an organised Office Coordinator for a 12‑month maternity leave contract at our Scoresby HQ. You will manage the main phone line, greet visitors, and support office operations and People & Culture activities.

Reporting to People & Culture, you will assist recruitment and onboarding, coordinate calendars and meetings, arrange travel, showroom administration, and help with stock, facilities and general admin.