Administration Coordinator (Maternity Leave Cover)

Auriga Group; Albion; On-site; AUD 65,000 - 90,000; Full time

Job summary

Auriga Group in Albion, Brisbane is seeking an Administration Coordinator for a 12-month maternity leave contract. Based at our Albion office, you will provide administrative and executive support to the General Managers and operations teams, coordinating travel, diaries, reporting and purchase orders.

This role suits an experienced administrator who thrives in a fast-paced environment and values accuracy and confidentiality.

Qualifications

• Two+ years in administration or EA roles.
• Advanced MS Office skills (PowerPoint, Word, Excel, Outlook).
• Experience coordinating travel arrangements and calendars.
• Experience using Dynamics/CRM systems.
• Experience in maritime, aviation, logistics or transport industries.

Responsibilities

• Provide admin support to General Managers and leaders across Auriga Group.
• Coordinate extensive travel bookings for employees and contractors.
• Manage executive calendars, meetings and appointments.
• Prepare purchase orders and assist with supplier administration.
• Develop and format presentations, reports and business documents.
• Maintain accurate records, databases and filing systems.
• Prepare and distribute regular management reports and operational updates.
• Support meeting coordination, including agenda and minutes.
• Assist with compliance administration and licence tracking.
• Support pilotage bookings and travel logistics as required.
• Respond to inquiries from employees, contractors, customers and stakeholders.
• Undertake general office administration duties to support operations.

Skills

High attention to detail

Time management

Communication skills

Independent worker

Team collaboration

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Outlook

Microsoft Dynamics

CRM systems

Job description

Administration Coordinator (Maternity Leave Cover)

Support a Dynamic Maritime Business | Albion, Brisbane

Auriga Group is a safe, customer-focused and dedicated team of Marine and Aviation professionals operating across Australia. Our group comprises three divisions: Auriga Pilots, Auriga Marine and Auriga Aviation, delivering services across 20 locations nationally.

Collectively, Auriga supports approximately 50% of Australia's seaborne trade through the provision of Marine Pilotage Services, Marine Logistics Services and Aviation Marine Pilot Transfer Services.

Auriga Pilots provides marine pilotage services for vessels transiting the shipping channels of the Great Barrier Reef and offers specialist pilotage and advisory services for superyachts, cruise ships and military vessels.

About the Role

We are seeking a highly organised and proactive Administration Coordinator to join our team on a maternity leave contract (12 months), with the potential for ongoing employment.

Based in our Albion office, this role provides administrative and executive support to the General Managers and operational teams within our pilotage business. You will play a key role in keeping our business running smoothly by managing travel arrangements, diaries, reporting, purchase orders and a variety of administrative functions.

This role would suit an experienced administrator, executive assistant or office coordinator who enjoys working in a fast-paced environment, is highly organised, and takes pride in supporting a busy leadership team.

Key Responsibilities

• Provide administrative support to General Managers and business leaders across the Auriga Group.
• Coordinate extensive travel bookings, including flights, accommodation, charter services and ground transport for employees and contractors.
• Manage executive calendars, meetings and appointments, ensuring efficient scheduling and prioritisation.
• Prepare purchase orders and assist with supplier administration and invoice processing.
• Develop and format professional presentations, reports and business documents using Microsoft PowerPoint, Word and Excel.
• Maintain accurate records, databases and filing systems.
• Prepare and distribute regular management reports and operational updates.
• Support meeting coordination, including agenda preparation, minute taking and follow-up actions.
• Assist with compliance administration, licence tracking and record management.
• Provide support to operational teams with pilotage bookings and travel logistics as required.
• Respond to enquiries from employees, contractors, customers and stakeholders in a professional and timely manner.
• Undertake general office administration duties to support the effective operation of the business.

About You

You are a highly organised and professional administrator who enjoys supporting executives and coordinating multiple priorities simultaneously.

You have exceptional attention to detail, strong communication skills and the confidence to work independently while contributing positively to a collaborative team environment.

You thrive in a fast-paced workplace and are comfortable managing competing deadlines while maintaining a high standard of work.

Skills & Experience

• Previous experience in an Administration Coordinator, Executive Assistant, Office Manager or similar role.
• Advanced Microsoft Office skills, particularly: PowerPoint (essential), Outlook, Word, Excel
• Experience coordinating complex travel arrangements and itineraries.
• Experience managing multiple calendars and meeting schedules.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Strong customer service and stakeholder management skills.
• Ability to maintain confidentiality and exercise discretion.
• Experience raising purchase orders and supporting accounts payable processes.
• Experience using Microsoft Dynamics, CRM systems or similar business platforms.
• Experience within maritime, aviation, logistics or transport industries.
• Minimum two years' experience in a similar administrative support role.

Why Join Auriga?

At Auriga, our people are at the heart of everything we do. We are proud to support Australia's maritime industry through safe, reliable and professional services delivered by an experienced and dedicated team.

You’ll join a supportive and collaborative workplace where your contribution is valued and where you’ll gain exposure to a unique industry that plays a critical role in Australia's supply chain and economy.

If you’re an organised professional who enjoys providing high-level administrative support and is looking for an opportunity to join a respected Australian business, we’d love to hear from you.