Executive Admin Asst Support - Senior

Peabody Energy; Moranbah; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Camp accommodation

9-day fortnight roster

DIDO roster

Job summary

Peabody is seeking an experienced Executive Assistant for Coppabella Mine on a 9 month fixed term contract, located about 140 kilometres southwest of Mackay in Queensland. The role reports to the General Manager and supports the Site Leadership Team with calendars, travel and meeting coordination.

Work a 9 day fortnight with an RDO every second week; the position is on site with camp accommodation available and a DIDO roster, ideally suited to residents around Moranbah, Mackay or Nebo regions.

Qualifications

• Previous experience as an Executive Assistant or in a senior administrative support role.
• Ability to manage complex calendars and travel arrangements.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Provide comprehensive executive support to the General Manager and Site Leadership Team.
• Manage calendars, travel arrangements and meeting schedules.
• Coordinate leadership meetings, site visits and stakeholder engagements.
• Prepare reports, presentations and meeting materials.
• Facilitate meeting logistics, record minutes and track actions to completion.
• Support operational and leadership reporting; handle confidential information with discretion.
• Coordinate onboarding, accommodation and travel arrangements as required.

Skills

Executive support

Calendar management

Travel arrangements

Stakeholder engagement

MS Office proficiency

Tools

Microsoft Office suite

Job description

We are currently seeking an experienced and highly organised Executive Assistant to join our team at Coppabella Mine on a 9 month fixed term contract.

Located approximately 140 kilometres southwest of Mackay in Queensland's Bowen Basin, Coppabella Mine is a key Peabody operation producing premium pulverized coal injection (PCI) coal for steelmaking customers around the world.

Reporting directly to the General Manager, you will provide high-level executive support to the General Manager and Site Leadership Team (SLT), ensuring the efficient coordination of business activities and contributing to the overall success of the operation.

Job Summary

• Be part of a collaborative and supportive site leadership team
• Work a 9 day fortnight with an RDO every second week
• Secure a 9 month fixed term role at Coppabella Mine

Key Responsibilities

• Provide comprehensive executive support to the General Manager and Site Leadership Team.
• Manage complex calendars, travel arrangements and meeting schedules.
• Coordinate leadership meetings, workshops, site visits and stakeholder engagements.
• Prepare reports, presentations, correspondence and meeting materials.
• Facilitate meeting logistics, record minutes and track actions to completion.
• Support the preparation of operational and leadership reporting.
• Manage confidential information with discretion and professionalism.
• Coordinate onboarding, accommodation and travel arrangements as required.
• Work collaboratively with site administration teams and stakeholders across the business.
• Drive continuous improvement initiatives within administrative processes and systems.

What We're Looking For

• Previous experience as an Executive Assistant or in a senior administrative support role.
• Exceptional organisational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Advanced proficiency across Microsoft Office applications.
• Proven ability to build effective relationships with senior leaders and key stakeholders.
• High levels of discretion and professionalism.
• Strong attention to detail and problem solving capability.
• Mining, resources, construction or heavy industry experience will be highly regarded.

The Lifestyle

This position is offered on a 9-day fortnight roster (Monday to Friday / Monday to Thursday), providing one rostered day off every second week.

The role is offered on a DIDO basis and would ideally suit candidates residing in the Moranbah, Mackay, Nebo or surrounding regions.

Camp accommodation is available, providing flexibility for applicants who may not live locally.

About Peabody

Peabody is a leading coal producer, providing essential products for the production of steel and affordable, reliable energy. Across Australia and the United States, our people are committed to creating value through safe and sustainable mining practices while supporting the communities in which we operate.

At Peabody, we foster an inclusive workplace where employees are recognised, developed and empowered to contribute. We are committed to maintaining a culture where safety is our first value and where everyone is treated with fairness and respect.