Executive Assistant

Peabody; Moranbah; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

9-day fortnight roster

DIDO basis

Camp accommodation

Job summary

Peabody is seeking an experienced Executive Assistant to join Coppabella Mine on a 9-month fixed term contract. Reporting to the General Manager and Site Leadership Team, you will manage calendars, travel, reports and meeting materials, while handling confidential information and coordinating onboarding.

The role offers a 9-day fortnight roster (Mon-Fri / Mon-Thu) and is DIDO, with camp accommodation available for candidates in Moranbah, Mackay, Nebo or nearby regions.

Qualifications

• Experience as an Executive Assistant or in a senior administrative support role.
• Exceptional organisational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive executive support to the General Manager and Site Leadership Team.
• Manage complex calendars, travel arrangements and meeting schedules.
• Coordinate leadership meetings, workshops, site visits and stakeholder engagements.
• Prepare reports, presentations, correspondence and meeting materials.
• Facilitate meeting logistics, record minutes and track actions to completion.
• Support the preparation of operational and leadership reporting.
• Manage confidential information with discretion and professionalism.
• Coordinate onboarding, accommodation and travel arrangements as required.
• Work collaboratively with site administration teams and stakeholders across the business.
• Drive continuous improvement initiatives within administrative processes and systems.

Skills

Executive support

Calendar management

Stakeholder engagement

MS Office

Job description

We are currently seeking an experienced and highly organised Executive Assistant to join our team at Coppabella Mine on a 9 month fixed term contract.

Located approximately 140 kilometres southwest of Mackay in Queensland's Bowen Basin, Coppabella Mine is a key Peabody operation producing premium pulverized coal injection (PCI) coal for steelmaking customers around the world.

Reporting directly to the General Manager, you will provide high-level executive support to the General Manager and Site Leadership Team (SLT), ensuring the efficient coordination of business activities and contributing to the overall success of the operation.

Key Responsibilities

• Provide comprehensive executive support to the General Manager and Site Leadership Team.
• Manage complex calendars, travel arrangements and meeting schedules.
• Coordinate leadership meetings, workshops, site visits and stakeholder engagements.
• Prepare reports, presentations, correspondence and meeting materials.
• Facilitate meeting logistics, record minutes and track actions to completion.
• Support the preparation of operational and leadership reporting.
• Manage confidential information with discretion and professionalism.
• Coordinate onboarding, accommodation and travel arrangements as required.
• Work collaboratively with site administration teams and stakeholders across the business.
• Drive continuous improvement initiatives within administrative processes and systems.

What We're Looking For

• Previous experience as an Executive Assistant or in a senior administrative support role.
• Exceptional organisational skills and the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Advanced proficiency across Microsoft Office applications.
• Proven ability to build effective relationships with senior leaders and key stakeholders.
• High levels of discretion and professionalism.
• Strong attention to detail and problem solving capability.
• Mining, resources, construction or heavy industry experience will be highly regarded.

The Lifestyle

• This position is offered on a 9-day fortnight roster (Monday to Friday / Monday to Thursday), providing one rostered day off every second week.
• The role is offered on a DIDO basis and would ideally suit candidates residing in the Moranbah, Mackay, Nebo or surrounding regions.
• Camp accommodation is available, providing flexibility for applicants who may not live locally.

About Peabody

Peabody is a leading coal producer, providing essential products for the production of steel and affordable, reliable energy. Across Australia and the United States, our people are committed to creating value through safe and sustainable mining practices while supporting the communities in which we operate.

At Peabody, we foster an inclusive workplace where employees are recognised, developed and empowered to contribute. We're committed to maintaining a culture where safety is our first value and where everyone is treated with fairness and respect.

Agency Notice

This vacancy is being managed directly by the Peabody Talent Acquisition team. We respectfully request that recruitment agencies, search firms and labour hire providers refrain from contacting hiring managers or submitting unsolicited candidate applications.

No agency fees will be paid for unsolicited resumes received without a prior written agreement from Peabody's Talent Acquisition team.