Exam Administration Officer

usyd; Sydney; On-site; AUD 67,000 - 96,000; Part time

Benefits offered by this job

On-site work

Onboarding and training

Job summary

The University of Sydney’s Faculty of Engineering is seeking three casual Exams Administration Officers to support processing and scanning examination papers during the Semester 2 period.

Based at the Darlington Campus (J12), these in-person roles run 16–28 November 2026 (including Saturdays 21 and 28 November) and again 14–18 December, with onboarding on 12 November. Availability across these dates is required.

Qualifications

• Demonstrated experience undertaking administrative or operational support activities.
• Strong organisational and time management skills.
• Ability to handle high-volume processing with accuracy.
• Confidence using Microsoft Office and online document management systems.
• Ability to transport examination papers between printers and storage locations.

Responsibilities

• Process examination papers and scan them.
• Receive and reconcile examination papers against attendance records.
• Prepare examination papers for scanning (remove staples, sort).
• Scan examination papers and ensure completeness and accuracy.
• Upload scanned examination papers to secure University systems.
• Maintain accurate records and follow examination handling procedures.

Skills

Microsoft Office

Document management

Organisational skills

Time management

Attention to detail

Mobility/physical stamina

Job description

Multiple casual opportunities supporting the scanning and processing of examination papers for the Faculty of Engineering, University of Sydney

Paid, in-person onboarding and training provided on 12 November

HEO 4 $59.13 per hour plus super

About the opportunity

The Faculty of Engineering are seeking three casual Exams Administration Officers to support the processing and scanning of examination papers during the Semester 2 examination period. Working closely with the Faculty's Education Support Team, you will play an important role in ensuring examination papers are accurately processed, scanned, reconciled, and securely uploaded for marking.

These positions are based at the Faculty of Engineering (J12) on our Darlington Campus and will support the upcoming examination period, which will run from 16th - 28th November 2026 (including Saturdays 21 and 28 November) and again from 14 to 18 December. Please include your availability across these dates in your application.

Your key responsibilities will be to:

• Work closely with the Exams Office and Education Support Team to process examination papers
• receive and reconcile examination papers against attendance records
• prepare examination papers for scanning, including removing staples and sorting documents
• scan examination papers, ensuring completeness and accuracy
• upload scanned examination papers to secure University systems
• maintain accurate records and follow examination handling procedures.

About you

• Demonstrated experience undertaking administrative or operational support activities
• strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines.
• ability to maintain continuous mobility for extended periods, including frequently transporting examination papers to and from printers
• experience handling high-volume processing tasks with a focus on accuracy, quality, and attention to detail.
• confidence using Microsoft Office and online document management systems
• ability to use initiative and exercise sound judgement in relation to role responsibilities.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University's obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment. As this position is located on an NSW Health site, it is a regulatory requirement to complete compulsory employment checks prior to starting in this position. For more information and instructions, please visit: NSW Health employment requirements

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTQIA+ . We welcome applications from candidates from all backgrounds.We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.

Applications Close Tuesday 15 September 2026 11:59 PM

The University reserves the right not to proceed with any appointment.

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