Events Coordinator – Trade Shows

Sleeptime Pty Ltd; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Sleeptime Pty Ltd in Prestons, NSW, is seeking an organised Events Coordinator to manage our national trade show schedule, coordinate staff travel, and ensure every event runs smoothly, professionally, and cost‑effectively.

This role oversees end‑to‑end event coordination—from booking trade shows to arranging travel and accommodation—while maintaining tight cost controls and timelines. It also involves liaising with suppliers, internal teams, and marketing to maximise event value.

Qualifications

• Proven experience in events coordination, travel management, or logistics.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple deadlines with accuracy.

Responsibilities

• Book, schedule, and manage all trade show and event participation
• Coordinate staff travel, accommodation, and itineraries
• Liaise with event organisers, suppliers, and internal teams
• Prepare event documentation, run sheets, and post-event reports
• Manage budgets and negotiate pricing to reduce overall event costs
• Ensure all event logistics are delivered accurately and on time
• Maintain high attention to detail across bookings, deadlines, and compliance
• Support marketing and sales teams with event-related requirements

Skills

Event coordination

Travel management

Organisational skills

Deadline management

Negotiation with suppliers

Communication

Problem-solving

Tools

Booking systems

Spreadsheets

Planning tools

Job description

Full‑Time | Sleeptime | In office postion in Prestons NSW

Sleeptime is expanding, and we’re looking for a highly organised Events Coordinator to manage our national trade show schedule, coordinate staff travel, and ensure every event runs smoothly, professionally, and cost‑effectively.

About the role

This position is ideal for someone who thrives on planning, logistics, and precision. You'll oversee end-to-end event coordination — from booking trade shows to arranging travel and accommodation — while maintaining strict attention to detail and actively reducing costs across all event-related activities.

Key responsibilities

Book, schedule, and manage all trade show and event participation

Coordinate staff travel, accommodation, and itineraries

Liaise with event organisers, suppliers, and internal teams

Prepare event documentation, run sheets, and post-event reports

Manage budgets and negotiate pricing to reduce overall event costs

Ensure all event logistics are delivered accurately and on time

Maintain high attention to detail across bookings, deadlines, and compliance

Support marketing and sales teams with event-related requirements

About you

Proven experience in events coordination, travel management, or logistics

Strong organisational skills and exceptional attention to detail

Ability to manage multiple deadlines with accuracy

Confidence negotiating with suppliers to reduce costs

Excellent communication and problem-solving skills

Proficiency with booking systems, spreadsheets, and planning tools